Phibion Pty Ltd is a service provider for the mining industry, with operations in 8 different countries. As a company we have 6 important values that are part of our day-to-day: Safety, Honesty Respect, Customer Focus, Value Delivery and Innovation.

Phibion is expanding and with growth comes new opportunities. We are seeking a Human Resources Coordinator/Office Administrator to help us though this growth stage.

The Human Resources Coordinator / Office Administrator is a key support role responsible for assisting the Global Human Resources Manager in the delivery of all aspects of the employee lifecycle whilst ensuring the efficient day-to-day operation of the Brisbane office.

This role combines Human Resources coordination and generalist responsibilities with office administration, travel coordination, and facilities management functions. The successful candidate will play a critical role in supporting a geographically dispersed workforce within the mining and mining services industry, ensuring a professional employee experience and an efficient working environment.

The position requires a proactive, highly organised, and service-oriented professional who can effectively manage confidential information, coordinate multiple priorities, and build strong relationships with employees, management, and external service providers

This position is Part-Time, 25 hours (expanding over 4-5 days) a week and working hours are flexible. This is an ideal position for someone caring for school aged kids.

Phibion is offering the equivalent of a part-time position salary of $56,000 to the ideal candidate.

Main Key areas are:

Human Resources Support

Support the Global Human Resources Manager in all aspects of the employee lifecycle, including:

- Recruitment and selection activities, including advertising vacancies, coordinating interviews, reference checking, and preparing employment documentation.

- New employee onboarding and induction coordination.

- Employee records management and maintenance of HRIS systems.

- Preparation of employment contracts, contract variations, and HR correspondence.

- Administration of probation reviews and performance management processes.

- Coordination of employee training and development activities.

- Monitoring mandatory licences, certifications, and training requirements.





- Supporting employee engagement initiatives and company communications.

- Assisting with policy development, implementation, and updates.

- Coordinating performance review processes.

- Assisting with disciplinary and grievance processes as required.

- Supporting remuneration reviews and benefits administration.

- Providing general HR advice and support to employees and managers.

- Assisting with compliance with employment legislation, Fair Work requirements, and company policies.

- Workers Compensation, liaising with Insurance providers and WorkCover, including Return to work program.

- Supporting international HR activities across multiple jurisdictions as required.

Travel Coordination

- Coordinate domestic and international travel arrangements for field-based and office personnel, including:

- Flight bookings.

- Accommodation arrangements.

- Vehicle hire and transport logistics.

- Visa and travel documentation requirements where applicable.

- Travel itineraries and employee travel communications.

- Management of travel booking platforms and corporate travel providers.

- Monitoring travel schedules and supporting changes when operational requirements arise.

- Ensuring travel arrangements comply with company policies and client requirements.

Office Administration

- Manage the day-to-day administration and operation of the Brisbane office, including:

- Maintaining a skilled, safe, and efficient office environment.

- Liaising with cleaning contractors and building management.

- Coordinating office maintenance and repairs.

- Managing office access, keys, and security requirements.

- Ordering and maintaining office stationery and supplies.

- Ordering and maintaining kitchen and staff amenities supplies.

- Coordinating courier and mail services.

- Supporting meeting room bookings and office events.

Catering and Event Coordination

- Organise catering for meetings, training sessions, workshops, and corporate events.





- Coordinate internal functions and employee engagement activities.

- Assist with company events, conferences, and management meetings.

- Liaise with suppliers to ensure high-quality service delivery within budget.

Administration and Reporting

- Prepare HR reports and workforce data as requested.

- Maintain accurate personnel and administrative records.

- Assist with document control and filing systems.

- Support payroll administration activities and provide information to payroll providers as required.

- Maintain confidentiality of all employees and company information.

- Assist with special projects and continuous improvement initiatives

Skills and Experience

Essential

- Minimum 3-5 years' experience in a Human Resources Generalist role.

- Experience supporting the full employee lifecycle.

- Experience coordinating travel and administration activities.

- Strong knowledge of Australian employment legislation and Fair Work requirements.

- Excellent organisational and multitasking abilities.

- Strong written and verbal communication skills.

- Advanced Microsoft Office skills, including Outlook, Excel, Word, and Teams.

- Ability to handle confidential information with discretion and professionalism.

- Strong attention to detail and accuracy.

- Ability to work autonomously and manage multiple competing priorities.

Desirable

- Tertiary qualification in Human Resources, Business, or a related discipline.

- Experience within the mining, resources, construction, or industrial services sectors.

- Exposure to international workforces and multi-country HR administration.

- Experience using HRIS and recruitment systems.

- Experience liaising with outsourced payroll providers.

Personal Attributes

The successful candidate will demonstrate:

- High level of professionalism and integrity.

- Strong customer service mindset.

- Initiative and problem-solving capability.

- Excellent relationship-building skills.

- Flexibility and adaptability.

- Strong organisational skills.

- Positive and collaborative approach.

- Commitment to confidentiality and ethical conduct.

If this sounds like you, please apply.

If you would like more information on this role, please reach out to Kay da Silva on 04•••••757.

Only successful candidates will be contacted.

📌 Human Resources Coordinator / Office Administrator (Lytton)
🏢 Phibion
📍 Lytton