Executive Support Officer – Be the Heart of Our Team!
We're searching for a driven and professional Executive Support Officer to join our team.
In this role, you'll support our Managing Director, partner closely with our HR Director, and take ownership of the administrative operations that keep our organisation performing at its best.
This is a high-impact position perfect for someone who loves being at the centre of activity, excels at organisation, and enjoys building strong relationships across a team.
Key Duties and Responsibilities
As the Executive Support Officer, you'll have the autonomy to shape systems and processes, support business initiatives, and elevate the experience of everyone who interacts with our organisation.
This role is ideal for someone who loves variety, ownership of their role, and the satisfaction of enabling others to succeed.
Manage the Managing Director's complex calendar
Coordinate Senior Management Meetings and Regional Leadership Meetings
Draft polished correspondence, announcements, and presentations
Prepare agendas, minutes, and follow-up actions
Handle sensitive information confidentially
Oversee all administrative and reception functions
Coordinate events, meetings, conferences, and training
Manage expenses, purchase orders, and invoicing
Build strong internal relationships and support a positive team culture
Maintain workplace standards, meeting rooms, and 5S requirements
Act as back-up for payroll and other admin duties
Be the face of the business—welcome visitors, manage calls, and handle daily mail
Arrange domestic and international travel for the business
Create detailed itineraries and support last‐minute changes
Liaise with travel suppliers to ensure value, quality, and efficiency
Position description
Domain
Performance and Support
Job field / Job profile
Administrative - Administrative
Job title




Executive Support Officer
Employment type
Permanent
Professional category
Administrative staff
Part time / Full time
Full-time
Job description
Executive Support Officer – Be the Heart of Our Team!
We're searching for a driven and professional Executive Support Officer to join our team.
In this role, you'll support our Managing Director, partner closely with our HR Director, and take ownership of the administrative operations that keep our organisation performing at its best.
This is a high-impact position perfect for someone who loves being at the centre of activity, excels at organisation, and enjoys building strong relationships across a team.
Key Duties and Responsibilities
As the Executive Support Officer, you'll have the autonomy to shape systems and processes, support business initiatives, and elevate the experience of everyone who interacts with our organisation.
This role is ideal for someone who loves variety, ownership of their role, and the satisfaction of enabling others to succeed.
Executive Support
Manage the Managing Director's complex calendar
Coordinate Senior Management Meetings and Regional Leadership Meetings
Draft polished correspondence, announcements, and presentations
Prepare agendas, minutes, and follow-up actions
Handle sensitive information confidentially
Business Support & Office Operations
Oversee all administrative and reception functions
Coordinate events, meetings, conferences, and training
Manage expenses, purchase orders,



and invoicing
Build strong internal relationships and support a positive team culture
Maintain workplace standards, meeting rooms, and 5S requirements
Provide general admin support across departments
Act as back-up for payroll and other admin duties
Be the face of the business—welcome visitors, manage calls, and handle daily mail
Travel Management
Arrange domestic and international travel for the business
Create detailed itineraries and support last‐minute changes
Liaise with travel suppliers to ensure value, quality, and efficiency
But what else?
(benefits, specificities, etc.)
Why SAFRAN?
At SAFRAN, you're joining a global organisation known for excellence, innovation, and impact.
You'll work with a talented, supportive team—and your contribution will be noticed, valued, and appreciated.
We offer:
5 weeks of annual leave
Access to health and wellbeing programs (post probation)
Holistic Employee Assistance Program (EAP)
Free onsite parking at our Bankstown Airport location
Ongoing training, career development, and genuine progression opportunities
A collaborative workplace
Candidate skills & requirements
Qualifications in business administration
Minimum 5 years' experience in executive or business support
Strong Microsoft 365 skills (Outlook, Word, Excel, Teams, PowerPoint)
Experience with travel bookings, expenses, and document formatting
Excellent English communication skills
Personal Qualities
Highly organised and proactive
Ability to juggle multiple tasks calmly and professionally
Robust interpersonal skills and relationship-building capability
Reliable, discreet, and self‐motivated
Energetic, team‐oriented, and adaptable
Logical thinker with strong attention to detail and follow-through
#J-*****-Ljbffr

📌 Executive Support Officer (Sydney)
🏢 Safran Group
📍 Sydney