We are seeking a motivated and detail-oriented Sales Administrator to join our dynamic team in Toorak, Victoria.
The Sales Administrator role is responsible for providing sales administration and marketing support to the agent/team, with the primary focus of improving efficiencies and productivity and reducing the administration workload from the sales agents.
The successful candidate will play a key role in ensuring effective sales processes, enhancing customer satisfaction, and contributing to the overall success of our business.
Responsibilities:
Provide ongoing sales assistance to sales employees by assisting with sales related activities.
Enter property details accurately into our database (CRM).
Preparation of marketing schedules for property marketing campaigns.
Activate marketing schedules in Kay & Burton Home once marketing has been paid and book print advertising spaces.
Build marketing in Kay & Burton Home and email completed proofs to sales agents for approval, including boards, brochures, drop cards and print media.
Manage internet property listings across all internet portals, as well as the booking of social media marketing.
Managing and keeping up to date the sales admin operating system which includes all related tasks and compliance checks.
Ensuring all properties are compliant before making any changes throughout the sales process.




Coordinate correspondence to solicitors in relation to contract processing.
Produce and compile property reporting.
Occasional assistance with submissions if required.
Maintain campaigns on a weekly basis - adding/updating OFI times, board alternations, brochure reprints, image order updates etc.
Order/coordinate pointer boards and auction services for all upcoming campaigns.
Reconciliation of supplier invoices and liaise with agent for any outstanding marketing charges.
Prepare gifts, keys and cards for settlements as well as liaising with Head Office to maintain office gifting stock.
General printing/binding.
Other administrative duties as required.
Qualifications:
Proven experience as a Sales Administrator or in a similar role within the property and housing industry.
2-4 years of Sales Administrator experience in property/real estate is required.
Strong organisational skills with the ability to manage multiple tasks effectively.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite and CRM software.
Attention to detail and a commitment to delivering high-quality work.
Ability to work independently and as part of a team.
Australian work rights are required for this position.
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📌 Sales Administrator (Melbourne)
🏢 Kay & Burton
📍 Melbourne