We are delighted to partner with our client, a Private Investment Group with diverse interests. We are seeking a highly motivated Executive Assistant with extensive experience to support the Chairman, recognised as an outstanding and accomplished businessman/entrepreneur. This role will also provide PA support to the Chairman and his family. To be successful in this role you will be a seasoned qualified with a high level of initiative, diplomacy and excellent communication skills who enjoys dealing with all levels of staff and external parties.
Responsibilities include but not limited to:
Diary management – extensive and complex inbox, communications and management ensuring all incoming correspondence, emails and files are addressed
Maintain a functional filing system
Reconciliation and claiming of travel expenses, credit card administration, oversight & reconciliation
Collation of board papers in a timely manner
Complex personal and business financial management and liaising with the CFO
Arrange extensive domestic and international travel and accommodation including coordination of private travel and family schedules
Personal admin/banking including reconciling and arranging payment of invoices; liaising with Private Bankers
Management of large private car collection, including insurance, registrations, club permits etc
Management and compilation of detailed records and reporting
Responsibility for maintaining contracts with service providers for the Company's telecommunications services (mobile phones, internet and landlines)
Effective engagement and managing relationships with the Chairman's publicly listed company, senior executives, leadership team and internal and external stakeholders
Build and manage relationships with high net worth contacts both domestic and international
Assistance in administration of Family's philanthropic activities
Undertake and manage other ad hoc administrative and support tasks as requested and support relevant activities and projects
Demonstrated Key Competencies/Qualifications:
Excellent literacy and communications skills – both written and oral.
An ability to anticipate needs of others and respond in a positive and proactive manner
Strong attention to detail and accuracy
High level organisational / time management skills
3 years' experience in a similar role involving multiple stakeholders
Advanced MS Office skills,
A current drivers licence is required
This is a rare opportunity to work closely with one of Australia's most respected business leaders in a diverse and rewarding role. You will become a trusted member of a highly successful family office where loyalty, discretion and excellence are highly valued.
This position attracts an outstanding salary package!
Please note, this role is based fulltime in the office.
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