All jobs are full time positions and located in Northern Territory Position 1: Conference Coordinator Fulltime Salary: $75,000 per year The conference coordinator is Responsible for the planning, development and coordination of high quality conferences for Agentur, working collaboratively and taking a "hands-on" approach.
Tasks and Responsibilities You'll manage the end-to-end delivery of conferences ********* delegates), ensuring exceptional and delegated experiences from concept to delivery.
Managing full-cycle event coordination, including logistics, stakeholder liaison, program development, and delegate services Overseeing timelines, budgets, registration, suppliers, and venues Coordinating communications with committees, venues, speakers, and sponsors Supporting scientific program and abstract submissions Leading onsite event delivery and managing post-event wrap-up Acting as the key contact for clients and stakeholders Mentoring junior team members (as appropriate) Using EventsAir (or similar platforms) to manage event tech, reporting, and communications Proactively develop and maintain strong relationships with networks, clients, customers and other key contacts and build Gartner brand awareness Provide outstanding customer service and build positive working relationships with internal and external customers Work within budget constraints for each planned event.
Monitor and manage cost of all expenses associated with activities and events.
Develop and manage a database of contacts, networks to expedite access to information and enable an effective growth of customer base.
Gather information and evaluations on each event to achieve high quality events.
Propose new ideas to improve the event planning and implementation process.
Prepare correspondence and reports for the Director's and clients as required.
Be proactive and initiative, ensuring that all tasks are completed accurately and in a timely and professional manner.
Maintain confidentiality at all times.
Represent Agerair in a professional manner at all times.
Undertake other duties as directed.
Requirement: Bachelor's degree in Events Management or similar (Desirable)
2. Previous experience in events booking/management software such as Events Air software system.
3. Previous experience in a similar work environment Position 2: Marketing Coordinator Fulltime Salary: $75,000 per year Responsible for leading and implementing marketing strategy to maximise brand awareness, lead generation and sales growth, and to promote Agentur's events.
Tasks and Responsibilities For the Job 1.Develop and implement marketing and brand strategy, positioning and delivery, and create content for the suite of digital and social media platforms.
2.Initiate, draft and review editorial and advertisement copy as required.
3.Prepare artwork for marketing collateral and brochures as required.
4.Assist in the layout of publications, with an eye for attention to detail 5.Manage multiple creative projects with critical deadlines,



using effective time management techniques to manage your own workload 6.Conduct a final quality control on each job before it goes to press 7.Monitor public interaction and engage with the public as required in a timely manner to comments and requests through the website and social media platforms to maintain social license, reputation and recognition.
8.Monitor and research consumer trends to identify opportunities and be responsive with marketing messages and outputs.
9.Liaise with external service providers to develop brand merchandising, marketing collateral, packaging, Point of Sale materials and promotion tools.
10. Be proactive and show initiative , ensuring that all tasks and are completed accurately and in a timely and professional manner
' 11. Maintain confidentiality at all times
12. Enhance Agentur's professional image and reputation in the general marketplace and community
13. Represent Agentur in a professional manner at all times.
14. Undertake other duties as directed.
Requirement : 1.Bachelor's degree in Marketing, Communications, Public Relations or similar (preferable) 2.Graphic Design experience and/or qualifications 3.Previous experience in a similar work workplace Position 3: General Administration Clerk Fulltime Salary:$67,550 - $75,000 per year Provide administrative support for Agentur and its events, providing accurate information, taking reservations and bookings, addressing queries and complaints, processing payments, and undertaking general reception and other administrative duties.
Also provide general administration clerk support across the business, including records management, data entry, basic bookkeeping and accounts assistance, and document and correspondence handling.
Tasks and Responsibilities For the Job
1. Provide general administrative and office support for the company, including but not limited to answering telephones, addressing queries, sorting mail, replenishing office and kitchen consumables, watering and maintaining plants, keeping kitchen, bathroom and reception areas tidy, coordinating and maintaining data collection processes (project management software, cloud-based file sharing emails), booking systems etc.
2. Inform customers and potential customers about upcoming events, answering any questions they have to enable the customer to make their booking.
3. Take reservations for events matching customer needs with the best option available and advise if there are any additional services that may be of interest.
4. Manage speakers' bios and abstracts.
5. Coordinate delegate registration.
6. Provide logistical support for events as required, including deliveries, pickups and drop offs.
7. Complete, submit and track all forms e.g. Liquor Licensing, Health forms etc.
8. Address and where possible resolve any complaints in a calm and professional manner and escalate to a senior manager where necessary.
9.



Process payments for bookings, and issue receipts.
10. Process cancellations and approved refunds in accordance with company policy.
11. Treat all customers and potential customers with patience, respect and in aprofessional manner.
12. Be proactive and show initiative , ensuring that all tasks and are completed accurately and in a timely and professional manner.
13. Maintain confidentiality at all times.
14. Represent Agentur in a professional manner at all times.
15. Maintain accurate records and filing systems, both physical and digital, ensuring information is easily retrievable and kept confidential.
16. Perform data entry and update databases, spreadsheets and internal systems accurately and in a timely manner.
17. Assist with basic bookkeeping tasks, including processing invoices, reconciling receipts and preparing documentation to support the Accounts function.
18. Prepare, format and proofread correspondence, reports and other business documents as required.
19. Support HR-related administrative tasks such as onboarding paperwork, leave forms and maintaining personnel records.
20. Order and manage office supplies and equipment, liaising with suppliers as required.
21. Undertake other duties as directed.
Position 4: Accounts Clerk Fulltime Salary: :$67,550 - $75,000 per year Responsible for managing the day-to-day financial administration of Agentur, including accounts payable and receivable, bank and account reconciliations, payroll support, and financial reporting, ensuring accuracy and compliance with company policy and relevant financial regulations.
Tasks and Responsibilities For the Job 1.Process accounts payable, including verifying invoices, obtaining approvals and processing payments in accordance with company policy.
2.Process accounts receivable, including issuing invoices, following up outstanding payments and recording receipts.
3.Reconcile bank accounts, credit card statements and petty cash on a regular basis.
4.Prepare and lodge Business Activity Statements (BAS) and assist with other statutory reporting requirements.
5.Support payroll processing, including timesheets, leave records and superannuation payments.
6.Ensure compliance with relevant financial legislation, including GST and superannuation guarantee obligations.
7.Assist with the preparation of monthly, quarterly and annual financial reports.
8.Monitor cash flow and flag any discrepancies or concerns to the Managing Director.
9.Liaise with external accountants, bookkeepers or auditors as required.
10. Assist with budgeting and forecasting processes.
11. Maintain confidentiality of all financial and payroll information at all times.
12. Support the Managing Director with ad hoc financial analysis and reporting as required.
13. Represent Agentur in a professional manner at all times.
14. Undertake other duties as directed.
Requirement: 1.Certificate IV in Accounting, Bookkeeping or a related qualification (or working towards) Desirable 2.Previous experience in the events, hospitality or tourism industry 3.Experience with cloud-based accounting or payroll systems

📌 Administration Manager - Agentur Pty Ltd (Australia)
🏢 Agentur
📍 Australia