Executive Assistant to Senior Director | National Firm
Join a well-established Australian professional services organisation that supports individuals through important legal and financial milestones. The firm has multiple offices nationwide and a genuinely people-focused culture, with leaders who invest in systems, training and processes so staff can deliver efficient, high-quality service.
You will be part of a collaborative head office team that values initiative, open communication and continuous improvement, while enjoying a balanced hybrid work environment.
The role
This full-time Assistant role is ideal for someone who enjoys being the go-to person for a busy Operations Director and thrives on variety. You will play a central part in keeping operations running smoothly by managing schedules, coordinating priorities and ensuring key tasks are completed on time.
Day-to-day, you will:
Provide one-on-one support to the Operations Director, managing diaries, meetings and agendas
Draft and refine correspondence, follow up on action items and support ongoing projects
Coordinate travel, prepare reports and complete weekly routine tasks
Liaise with internal stakeholders and external contacts, maintaining a qualified and friendly approach
Learn and use the firm's practice management system to input and extract data and reports
Work closely with other EAs and Office Coordinators to ensure a smooth head office environment
Handle occasional personal tasks with discretion and confidentiality




Join a well-established Australian professional services organisation that supports individuals through important legal and financial milestones. The firm has multiple offices nationwide and a genuinely people-focused culture, with leaders who invest in systems, training and processes so staff can deliver efficient, high-quality service.
You will be part of a collaborative head office team that values initiative, open communication and continuous improvement, while enjoying a balanced hybrid work environment.
The role
This full-time Assistant role is ideal for someone who enjoys being the go-to person for a busy Operations Director and thrives on variety. You will play a central part in keeping operations running smoothly by managing schedules, coordinating priorities and ensuring key tasks are completed on time.
Day-to-day, you will:
Provide one-on-one support to the Operations Director, managing diaries, meetings and agendas
Draft and refine correspondence, follow up on action items and support ongoing projects
Coordinate travel, prepare reports and complete weekly routine tasks
Liaise with internal stakeholders and external contacts, maintaining a professional and friendly approach




Learn and use the firm's practice management system to input and extract data and reports
Work closely with other EAs and Office Coordinators to ensure a smooth head office environment
Handle occasional personal tasks with discretion and confidentiality
About you
You are an experienced Personal Assistant or Executive Assistant who enjoys being organised, dependable and one step ahead. You communicate clearly, stay calm under pressure and take ownership of your work.
You will bring:
3+ years' experience and/or relevant business qualifications
Strong diary management skills and confidence using Microsoft Office
Experience in legal, professional services or a similar corporate environment (preferred)
Excellent written and verbal communication, strong attention to detail and the ability to juggle competing priorities
A positive, solution-focused attitude and a collaborative approach to working in a team
What's on offer
Supportive leadership, with opportunities to grow your skills and responsibilities over time
A stable, established national firm where your work supports better outcomes for everyday Australians
If this sounds like the next step in your career, click Apply Now!
Due to the urgency of the role only shortlisted candidates will be contacted
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📌 Executive Assistant To Senior Director | National Firm (New South Wales)
🏢 ifindtalent
📍 New South Wales