Assistant Company Secretary - Property & Funds - ASX Listed
Greenfields Executive Recruitment & Search – Sydney NSW
Join a leading ASX-listed investment group with a robust track record in funds management and real estate.
This is a outstanding opportunity to be part of a well-supported Company Secretariat team, delivering high-quality company secretarial and compliance services across a diverse portfolio of entities.
You'll gain valuable exposure to complex structures, listed entities and senior stakeholders, all while working within a respected ASX 200 investment organisation and a collaborative Company Secretariat team.
The Role
As Assistant Company Secretary, you will:
Support the smooth running of Board and committee meetings, including agenda preparation, compilation and review of Board papers, and timely distribution of materials.
Attend meetings and prepare accurate draft minutes.
Manage statutory registers, annual solvency resolutions and regulatory filings with ASIC, ASX and other authorities.




Maintain entity records and lodgements in Diligent Entities, ensuring compliance and accuracy.
Assist with the preparation of annual reports, corporate governance statements and directors' declarations.
Contribute to the establishment of new companies and trusts, ensuring statutory registers and governance processes are maintained to a high standard.
Required Experience
Minimum 3 years' company secretarial experience, ideally with exposure to listed or unlisted investment structures.
Progress towards or completion of Governance Institute of Australia qualifications.
Robust experience in drafting Board minutes and supporting governance frameworks.
Proficiency with Diligent Board Paper applications and entity management systems.
Highly organised, detail-focused and confident working both autonomously and within a collaborative team.
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📌 Assistant Company Secretary Property & Funds Asx Listed New South Wales
🏢 Greenfields Executive Recruitment & Search
📍 New South Wales