Macquarie Grammar School, an independent secondary school located in the heart of Sydney’s CBD, is seeking a detail-oriented and reliable School Accounts Officer to join our finance and administrative team. This role suits someone who is organised, proactive, and experienced in school financial and administrative operations.

About the Role

The School Accounts Officer is responsible for managing the school’s financial transactions, supporting audit and compliance activities, and contributing to general campus administration. The role involves communication with internal staff, international students, parents, auditors, the ATO, and third-party service providers.

Key Responsibilities
Accounts Payable & Accounts Receivable (Primary Focus)

- Process and manage Accounts Payable, including supplier invoices, payments, and reconciliation

- Manage Accounts Receivable, including issuing invoices, receipting, processing fee payments, and following up outstanding accounts

- Maintain accurate, up-to-date financial records for both AP and AR

Financial & Administrative Duties

- Perform bank reconciliations and maintain financial documentation

- Assist with payroll processing and superannuation administration

- Manage student billing, refunds, and financial queries

- Support budget preparation and internal management reporting

- Assist external auditors with preparing documentation and responding to queries

- Liaise with the ATO on BAS, PAYG, superannuation, and compliance matters





- Manage third-party contracts, including service providers and vendor agreements

- Support general school and campus administrative operations as needed

- Communicate professionally with staff, parents, students, contractors, and external stakeholders

Essential Criteria

- Demonstrated experience in accounts payable and accounts receivable

- Proficiency in Xero including invoicing, reconciliation, and reporting

- Strong attention to detail, accuracy, and organisational ability

- Proficiency with Microsoft Excel and general office software

- Ability to maintain confidentiality and exercise sound judgement

- Experience supporting external audit processes

- Experience liaising with the ATO on compliance and taxation matters

- Experience with third-party contract management and vendor coordination

- Strong communication and interpersonal skills

Desirable Criteria

- Chinese-speaking (Mandarin or Cantonese preferred) and fluent in English

- Knowledge of high school accounts, billing procedures, and school operations

- Experience working with international students and families

- Understanding of the ESOS Act, CRICOS requirements, and NESA compliance frameworks

- Experience or understanding of school campus management operations

- Previous experience in a school or education setting

- Familiarity with government reporting processes

Email to **********@mgs.edu.au

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📌 School Accounts Officer (Part Time) (City of Sydney)
🏢 Macquarie Grammar School
📍 City of Sydney