Xavier College is seeking a highly organised, professional, and proactive Personal Assistant to the College Executive Officer to join our Business Services team. This critical role in supporting the College Executive Officer through the delivery of high-level administrative, project and executive support services, contributing to the efficient operation of the College.

We have campuses at Gawler Belt (7-12), Two Wells (R-11), Evanston (R-6) and Riverlea Park (opening in 2027). This position is based at our Gawler Belt Campus, however occasional travel between campuses may be required.

This role is offered on a permanent, part-time basis, working Monday to Friday, 9.00am – 4.00pm, 45 weeks per year.

As the Personal Assistant to the College Executive Officer, you will work closely with the College Executive Officer and Executive Team to:

- Provide comprehensive, high-level and confidential administrative support, including calendar management, correspondence, meeting coordination, and preparation of reports, presentations and executive documentation
- Act as the primary point of contact for the College Executive Officer, managing enquiries and coordinating communications with internal and external stakeholders
- Coordinate meetings, events and travel arrangements, including scheduling, agenda preparation, minute-taking, itineraries and follow-up of action items
- Support the College Executive Officer in the coordination of operational and project priorities, including monitoring milestones, tracking critical deadlines, coordinating stakeholder communications and preparing project documentation and reports
- Maintain accurate filing systems, records management processes and project documentation, ensuring compliance with College policies and procedures




- Provide administrative support in the preparation, monitoring and reconciliation of project budgets, invoices, financial documentation and procurement activities
- Support compliance and operational requirements through maintaining records, liaising with external organisations and contributing to the continuous improvement of administrative processes
- Assist with the organisation and administration of College events, activities, meetings and strategic initiatives

For a complete list of key responsibilities, please view the Position Information Document.

About You

We are seeking a highly experienced and adaptable administrative professional who thrives in a rapid-paced environment and enjoys supporting senior leaders. The successful candidate will be organised, exercise sound judgement, and demonstrate exceptional attention to detail while managing multiple priorities.

To be successful in this role, you will demonstrate:

- A commitment to supporting the Catholic identity, Salesian ethos, and values of Xavier College
- A Diploma/Advanced Diploma in Administration or Business (or equivalent and/or Project Management), together with relevant experience in a comparable role
- Demonstrated experience providing high-level administrative support to senior executives and/or leadership teams
- Outstanding organisational skills, including the ability to manage competing priorities,



maintain confidentiality, and work with a high degree of autonomy
- Strong project coordination experience, with the ability to monitor timelines, manage documentation, and support the successful delivery of operational initiatives
- Excellent interpersonal and communication skills, with the ability to build positive relationships across the College community and with external stakeholders
- Advanced proficiency in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint
- Experience supporting financial and administrative processes, including budget monitoring, invoice processing, and record management

This is an exciting chance to contribute to a dynamic and growing College community while supporting senior leadership in achieving strategic and operational priorities. Why Join Us?

At Xavier College, we are more than a workplace; we are a community. You will play a pivotal role in supporting teaching staff to ensure the success of our students. You will have the opportunity to make a meaningful impact, fostering a culture of growth, collaboration, and academic development. Join us and be part of a workplace that values your contribution and empowers your career journey.

https://www.xavier.catholic.edu.au/about/values-vision/

How to Apply

Click 'Apply' and submit the following:

- 1–2 page cover letter outlining your experience, qualifications and motivation for applying for the role
- Curriculum Vitae, including the names and contact details of three professional referees

Catholic Education South Australia is committed to ensuring the safety, wellbeing and dignity of all children and young people. Screening requirements apply.

📌 Personal Assistant to the College Executive Officer (Gawler Belt)
🏢 Xavier College
📍 Gawler Belt