About the role
An executive administrative role supporting the General Manager with calendar management, business correspondence, document preparation, meeting coordination, and translation services in Chinese and English.
Key responsibilities
- Manage the General Manager's calendar, appointments, meetings and business travel arrangements
- Handle daily business correspondence and communications in Chinese and English
- Prepare reports, presentations, business documents and meeting minutes
- Coordinate meetings and liaise with clients, suppliers, business partners and internal teams
- Translate and assist with Chinese-English business documents and communications
- Maintain confidential records and ensure accurate document management
- Monitor follow-up actions, coordinate priorities and support the General Manager in daily business operations
- Perform other executive administrative duties as required About you
- Minimum 10 years of relevant professional experience in executive assistance, personal assistance, secretarial or senior administrative roles
- Fluency in both Chinese and English, with solid written and spoken communication skills in both languages
- Ability to prepare, review and translate business correspondence and documents in Chinese and English
- Excellent organisational, time-management, problem-solving and multitasking skills
- Strong proficiency in Microsoft Office, including Word, Excel and Outlook
- High level of professionalism, integrity, confidentiality and attention to detail
- Ability to work independently, exercise sound judgement and manage competing priorities effectively
- Excellent interpersonal and communication skills, with a proactive and responsible approach to work