About the role
The Operations Assistant works under the general direction of the CEO and Operations Manager. They provide a range of administrative and operational support services, applying established policies, procedures and guidelines and using judgement within those guidelines.

Key responsibilities

- Provide logistical and administrative support for Board and Committee meetings, including scheduling, room bookings and distribution of papers
- Assist the CEO and Operations Manager with the formatting and collation of reports, governance documentation and compliance records for review and approval
- Take accurate minutes for operational and team meetings as required and maintain action registers, ensuring follow-up and completion of agreed actions
- Coordinate diaries, appointments, meetings and travel arrangements for the CEO and Operations Manager as required, resolving scheduling conflicts and referring competing priorities to the CEO or Operations Manager
- Monitor and coordinate incoming correspondence, emails and requests directed to the CEO and Operations Manager, escalating matters as required
- Draft and format correspondence, reports, forms and operational documents as directed by the CEO and Operations Manager
- Coordinate procurement, purchasing, supplier and contractor arrangements, including obtaining quotes, raising orders and processing invoices for approval in line with the Foundation's financial delegations
- Coordinate office administration functions, including facilities, equipment, stationery, IT support requests and asset registers, ensuring efficient day-to-day operations across the organisation
- Manage the shared organisational inbox and ensure enquiries are responded to, directed or escalated appropriately
- Provide administrative and logistical support for workshops, events, stakeholder meetings,



fundraising activities and organisational functions About you
- Demonstrated experience in an operations, office administration or business support role, ideally supporting a CEO, Operations Manager or Senior Leadership Team
- Strong written communication skills, including the ability to draft, edit and format correspondence, reports, forms and operational documents
- Experience supporting meetings, including preparing agendas, taking minutes and maintaining action registers
- Well-developed diary and calendar management skills, including scheduling meetings and coordinating bookings and resources
- Robust organisational and time management skills, with the ability to manage competing priorities, maintain a high level of accuracy and attention to detail, and consistently meet deadlines
- Excellent interpersonal and stakeholder engagement skills, with a demonstrated ability to build and maintain positive working relationships with Board members, government representatives, funders, community stakeholders and external partners
- High level proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint
- Current Working with Children's Check
- Current South Australian Police Check
- Ability to adapt to changing priorities, work under pressure and respond effectively to emerging organisational needs

About us
The Reily Foundation Incorporated is an independent, not-for-profit organisation offering free education and advocacy support to parents navigating the Child Protection System in South Australia. We are committed to working towards ongoing connection and reunification of families and building parenting capacity by offering practical, solution-focused support, and working with parents to identify and overcome barriers that hinder their ability to care for their children.

📌 Operations Assistant (Adelaide)
🏢 The Reily Foundation
📍 Adelaide