Barry Plant Ballarat is a vibrant, growing real estate agency, and our culture is what sets us apart. We back each other, celebrate wins together and take pride in delivering outstanding service to our clients and community. Our administration team sits at the heart of the business, and this role is key to supporting our continued growth. Key responsibilities Receipting and trust accounting support

Accurately receipt rent, deposits, commissions and other funds in line with accounting requirements

Maintain clear, auditable records in line with Consumer Affairs Victoria and agency procedures

Reporting

Prepare regular reports on sales, listings, rentals, arrears and office activity

Analyse data to identify trends, issues and opportunities, and present findings clearly

Collate information from the CRM, property management software and team members into accurate reports

Collaborate with the Director, sales and property management teams to deliver the information they need

General office administration

Greet clients and visitors, and manage phone and email enquiries professionally

Maintain databases, files and records, keeping information accurate and up to date

Prepare correspondence,



documents and marketing material as required

Manage office supplies, mail and general office organisation

Support the team with diary management, meetings and ad hoc tasks

Skills, knowledge and experience

Proven experience in an administration role, ideally within real estate

Sound knowledge of receipting and trust accounting principles

Robust ability to prepare, analyse and present reports with accuracy

Confident user of PropertyMe and Agentbox an advantage

Excellent written and verbal communication skills

Highly organised, with strong attention to detail and time management

Current Agent's Representative certificate (or willingness to obtain) is desirable

Personal attributes

Positive, proactive and solutions focused

A genuine team player who contributes to our strong culture

Discreet and trustworthy with confidential information

Adaptable and comfortable in a busy, growing office

Part-time role ideally suited to those seeking school hours

Up to 25 hours per (can be spread across 4 - 5 days)

Potential to transform to a full-time role in the future

📌 Office Administrator (Ballarat)
🏢 Barry Plant
📍 Ballarat