Administration & Executive Assistant | Growing Brisbane Business

BE THE PERSON WHO KEEPS EVERYTHING MOVING.

Administration & Executive Assistant | Hortum Landscaping | Newstead, Brisbane

Great people. A growing business. A role where you can make a real difference.

Are you exceptionally organised, proactive and someone who genuinely enjoys making things run smoothly?

Do you love being the person who brings order to a busy workplace, supports others and takes pride in getting things done?

At Hortum Landscaping, we're looking for a motivated and capable Administration & Executive Assistant to join our office team and support the continued growth of our business.

This is an opportunity to work closely with our company directors and management team, providing essential administrative, organisational and executive support across the business.

We're looking for more than someone who can complete administrative tasks. We want someone who takes initiative, thinks ahead and becomes a trusted, valued member of our team.

WHY JOIN HORTUM?

We're building a business recognised for exceptional work, great people and a commitment to doing things properly.

Here's what you can look forward to:

- A Role That Matters - Become an important part of the team, supporting our directors and helping the business operate efficiently.
- Variety Every Day - Enjoy a diverse role involving administration, executive assistance, office coordination and team support.
- Work Closely With Leadership - Gain exposure to different areas of the business while supporting company directors and management.




- Career Development - Opportunities to grow your skills and take on additional responsibilities as the business expands.
- Supportive Team Environment - Join a skilled, hardworking and approachable team that values reliability, teamwork and initiative.
- Established & Growing Business - Be part of an award-winning Brisbane landscaping company with ambitious plans for the future.

ABOUT HORTUM

Hortum Landscaping is an award-winning Brisbane landscaping company specialising in the design, construction and ongoing care of premium residential landscapes.

We work with homeowners, architects and builders to deliver exceptional outdoor spaces, with a strong focus on quality, professionalism and attention to detail.

Our business is built on the strength of our people, and as we continue to grow, we're investing in the systems, processes and support that help our teams perform at their best.

We're looking for someone who shares our values and wants to contribute to the next stage of Hortum's growth.

THE OPPORTUNITY

As our Administration & Executive Assistant, you'll play a key role in supporting the daily operations of our office and providing administrative assistance to our company directors and management team.

This is a varied position suited to someone who enjoys responsibility, can manage competing priorities and is comfortable working in a fast-paced environment.





Executive & Management Support

Provide day-to-day administrative and personal assistant support to the company directors.

Coordinate calendars, appointments, meetings and schedules.

Assist with meeting preparation, agendas, notes and follow-up actions.

Manage correspondence, phone calls and general enquiries professionally.

Assist with bookings and other executive requirements when needed.

Handle confidential business and employee information with professionalism and discretion.

Office Administration & Coordination

Support the smooth running of daily office operations.

Maintain accurate records, documents, filing systems and company information.

Assist with preparing correspondence, reports, spreadsheets and presentations.

Coordinate office supplies, services and general administrative requirements.

Support internal communication between office, design, construction and garden care teams.

Assist with developing and maintaining efficient office procedures and systems.

Accounts & Operational Support

Provide administrative support to the accounts and management team.

Assist with processing and organising invoices, purchase orders and supplier documentation.

Help maintain accurate project and customer records.

Follow up outstanding administrative items with suppliers, clients and internal team members.

Assist with data entry and maintaining information within company management systems, including Simpro.

Support general operational administration as required.

Team & Business Support

Assist with employee onboarding documentation and administ

📌 Administration & Executive Assistant | Growing Brisbane Business
🏢 Hortum Landscaping
📍 Brisbane