Position Description - Administration Support Officer January 2026

Position title Administration Support Officer

- Strategic Procurement

Position number 1372

Classification (Level) Level 4

Department Corporate Services

Division Strategic Procurement

Business unit Procurement Services

People Leader Unit Manager Procurement Services Strategic Procurement Advisors, Fleet Officer, Waste

Key stakeholders Administration Officer, Community Members

Community Vision: A liveable, sustainable community. The strategic directions of Liveable, Sustainable, and Community reflect the aspirations of the community for the City of Marion’s future. A fourth strategic direction, Our Organisation, sets the focus for Council and its staff toward fulfilling the 2024-2034 Community Vision and Strategic Directions. These interconnected directions emphasise a commitment to achieving holistic outcomes for the council area

City of Marion Values Our Values inform what is key in how we deliver for our community. They aspire towards a consistent standard that can be expected from all who engage with the City of Marion.

Together we Focus on the customer | We are :Our Community Vision

- Engaged with our diverse community
- Responsive and proactive
- Dedicated to delivering great customer

experiences Engage with respect | We are:

- Committed to a safe and inclusive workplace
- Connected, caring and professional
- Honest, transparent and act with integrity

Embrace excellence | We are**:

- Adaptable, driven and continuously improve
- Accountable for our decisions and actions
- Proactive in sustainability and support the

environment

A great place to work

Position Description - Administration Support Officer January 2026

Purpose





The Administration Support Officer provides effective and efficient support to the Strategic Procurement team. The role maintains accurate records and undertakes key contract administration activities to meet Council procedures, legislative requirements and agreed timeframes. The position requires strong communication skills and the ability to build and maintain positive working relationships with internal and external stakeholders. In delivering this support, the role contributes to high-quality service outcomes for the community and supports continuous improvement in day-to-day work practices.

Key Deliverables

- Manage contract expiries, escalating risks and issues to the relevant teams as

required.

- Support and undertake contract establishment and administration activities

including:

- document control and records management
- coordination of execution processes
- tracking and maintaining bank guarantee and certification records
- maintaining supporting contract documentation and compliance evidence
- assisting with performance reporting and contract file hygiene.
- Manage expiries for bank guarantees, including follow-up with suppliers and internal

contract owners to obtain outstanding documentation.

- Undertake process audits of contract management tasks in accordance with the

Contract Management Procedure and support the close-out of any corrective actions.

- Maintain and support the Strategic Procurement resource library including templates,

guides,



procedures and standard forms.

- Maintain and update Strategic Procurement content on SharePoint and the intranet

portal, including links, forms, templates and reference materials.

- Undertake and support the administration of Council’s tendering and contract

platform (as applicable), including publishing/maintaining documentation and assisting with workflow coordination.

- Maintain Council’s contracts register to ensure records are accurate, complete and

current, and follow up with contract owners/buyers on missing information and outstanding requirements.

- Provide general administrative support to Strategic Procurement Advisors, including

meeting coordination, correspondence, document preparation, filing, and routine reporting.

- Undertake basic spend data extracts and reporting as directed by the Manager

Strategic Procurement.

A great place to work

Position Description - Administration Support Officer January 2026

- Undertake and support the Waste Administration function as required, supporting

residents with waste service enquiries and assisting with general case-loads during peak periods or leave coverage.

- Support continuous improvement by identifying opportunities to streamline

administrative processes and maintain standardised procurement documentation.

Person Specification

Essential criteria

- Demonstrated ability to provide high-quality administrative support in a busy

environment, including the use of electronic records management systems.

- Strong IT skills with the ability and willingness to learn new systems and technologies

(e.g. SharePoint and contract/tendering platforms).

- Excellent written and verbal communication skills, w

📌 Administration Support Officer-strategic Procurement (2502) (Sturt)
🏢 City of Marion
📍 Sturt