Sub-School Administration Officer - Fixed Term 2 Years

Department of Education Victoria – Ballarat East VIC

21h ago , from Department of Education & Training Victoria

We are seeking an enthusiastic and reliable administration all-rounder to join our sub- school administration team.

The Sub - School Administration Officer provides high-quality administrative and organisational support to the Sub-School, contributing to the efficient operation of the school and the delivery of a positive experience for students, families, and staff.

The role focuses on student administration, daily operational support, family communication, and coordination of Sub School processes.

Woodmans Hill Secondary College is a vibrant, inclusive and aspirational learning community of 644 students and more than 120 staff. Our size allows us to offer the breadth of opportunities associated with a larger secondary college while maintaining the strong relationships, personalised support and genuine sense of belonging that distinguish us within the Ballarat community.

Situated in Ballarat East at the eastern entrance to Ballarat, Woodmans Hill is conveniently located on the Melbourne side of the city. The College occupies a spacious site with contemporary facilities, including purpose-built spaces for science, technology, art and performing arts, a dedicated Year 7 Centre and recently upgraded learning, recreation and wellbeing facilities.

Our vision guides everything we do:

At Woodmans, we¿

Strive to provide high-quality learning
Nurture self-belief and learning confidence
Foster an inclusive community to create belonging

We are proud to be a school that knows its students well and maintains high aspirations for what every young person can achieve.



We place great importance on relationships, inclusion and ensuring that each student feels known, valued and supported.

Our teachers provide engaging and purposeful learning experiences that respond to students¿ academic, social and emotional points of need. We are committed to developing the whole child and offer a broad range of opportunities within and beyond the classroom, enabling students to discover their strengths, build confidence and pursue pathways that reflect their interests and aspirations.

Our values of Respect, Determination and Excellence are embedded throughout College life. They shape how we learn, work and interact, and underpin our shared expectations for students, staff and the wider school community.

Woodmans Hill is also a school that invests in its people. We are committed to building the knowledge, confidence and capability of our staff through high-quality professional learning, collaboration, coaching and shared practice. Our teaching and learning approach is research-informed and data-driven, with a strong focus on explicit teaching, modelling, scaffolding, supported application and responsive use of assessment.

Collaboration is central to our improvement work. Staff engage in Professional Learning Communities, working together to examine evidence, strengthen teaching practice and improve outcomes for students.



Our VCE and NAPLAN results demonstrate strong achievement and growth, reflecting the collective commitment of our students, staff and families.

We understand that staff thrive when they feel connected, supported and valued. The College has a strong staff wellbeing program that prioritises positive relationships, professional growth and a sense of belonging. Induction and mentoring are provided for recent staff, alongside ongoing support from colleagues and school leaders.

Our 2027 Leadership Team comprises one Principal, two Assistant Principals and seven Learning Specialists. Together with our teaching and Education Support staff, this team provides comprehensive learning, wellbeing, inclusion and pathway support for students from Years 7 to 12.

Woodmans Hill Secondary College is a place where staff are encouraged to contribute, grow and make a meaningful difference. We welcome applicants who share our belief in the potential of every young person and who want to be part of a connected, improvement-focused and deeply inclusive school community.

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team workplace.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to p

📌 Sub-School Administration Officer (Ballarat)
🏢 Department of Education Victoria
📍 Ballarat