Overview: Vivi is the only wireless screen mirroring and digital signage tool designed for education. We help IT help teachers help students with classroom technology that enhances collaboration, control, and creativity. Vivi exists because we all had that one teacher who changed our life, who went above and beyond to serve as a role model and sage. They guided discussion, connected with their students on a personal level, were just as engaging and entertaining as they were educational, and they created a dynamic learning environment by constantly involving students. Personalised learning environments have been proven to deliver better educational outcomes for individuals through increased participation and engagement. To successfully create such an environment requires a fluid, visual dialogue between teacher and student. This is why Vivi exists. Vivi is used by over 825,000 teachers and students around the world and is setting out to provide tangible solutions to the enormous education industry with our high-growth, ambitious, and creative team. In this rapidly evolving technology landscape, Vivi is always looking for new ways to disrupt the classroom experience, enhance customer journeys, and expand globally. The Role As Project Manager you will own the delivery of a portfolio of projects that spans the entire business – from product and engineering through sales, marketing, customer success, finance, and support. This is a truly cross-functional role: you will take projects from inception to release and through the post launch period, bringing structure, momentum, and visibility to initiatives that no single department owns. Reporting to the CFO within the Finance and Operations team, you will plan, estimate, coordinate, and communicate relentlessly – and when things stall, you will hustle to get results.



While this is not a technical project management role, Vivi is a technology business, so you will bring a working understanding of software, agile ways of working, and how product and engineering teams deliver. And while the role is not exclusively about AI, Vivi is undergoing an AI transformation – both in how the business operates and in its products, through its Vivi Classroom Intelligence initiatives – and many of the projects in your portfolio will be part of that change. Your immediate priority, and the first mission of this role, is to project-manage the delivery of Vivi’s new product launch from end to end – building and driving the plan that brings it to market, working to the Product Manager who owns the overall launch. Once it has successfully landed, you will take on the broader portfolio described here.

Responsibilities:
Portfolio & Project Delivery: Manage a portfolio of concurrent projects across the business, from inception through to go-live and through post-launch stabilisation, ensuring each has clear objectives, scope, owners, and success measures. Develop and maintain project plans, schedules, budgets, and resource estimates, tracking progress and keeping delivery on course. Apply the right level of governance to each initiative – kick-offs, status reporting, steering updates, and post-project reviews – bringing structure without drowning teams in process.



Manage dependencies between departments, understanding the critical path and sequencing work so the whole portfolio keeps moving. For product releases, build and drive the end-to-end launch plan – spanning delivery, go-to-market readiness and the post-launch period coordinating every function required (sales, marketing, product, engineering, IT, operations, customer success, support, finance, legal and security) to reach go-live and beyond. The Product Manager owns the overall product launch; this role owns the plan and its execution. For product releases, coordinate the required data-privacy and security sign-offs – including student-data obligations and ST4S – so they are obtained before go-live. Coordinate the post-implementation review (PIR) process across all major projects and product launches – capturing outcomes, benefits realised and lessons learned, and feeding them back to improve how Vivi delivers. Planning & Estimation: Facilitate planning and estimation with project teams, turning ambiguous goals into achievable, resourced plans. Build realistic estimates with the people doing the work, track actuals against them, and improve forecast accuracy over time. Identify, assess, and actively manage risks, issues, and assumptions – escalating early, with options rather than just problems. Stakeholder Management & Communication: Communicate clearly and constantly – the right information, at the right level, at the right time – from working teams through to executive stakeholders. Build solid relationships across Product and Engineering, Sales, Marketing, Customer Success, Support, and Finance, becoming the trusted connector who knows what is happening across the business. Facilitate decision-making: frame the options

📌 Project Manager at vivi (Melbourne)
🏢 Vivi
📍 Melbourne