Job Description

About the Company
/n An exciting opportunity exists for a highly capable, proactive and autonomous Executive Assistant to support two Directors within a high-growth property and investment environment. /n This is a pivotal role sitting at the centre of a fast-paced, entrepreneurial business, providing high-level executive support while acting as a trusted extension of leadership across both strategic and operational priorities. /n Offered as a 12-month maternity leave contract, this role provides the chance to join a highly collaborative business known for its strong culture, connected team setting, and genuine investment in its people. Benefits/n /n
- Annual bonus structure /n
- Onsite parking provided /n
- Fully equipped onsite gym /n
- Regular social events and company-wide celebrations /n
- Opportunity to sit within leadership discussions and contribute beyond traditional EA responsibilities /n
- Highly collaborative, high-performing office environment /n

About the Role
/n You will act as the key coordination point for two Directors, ensuring seamless diary management, communication flow, stakeholder engagement, travel coordination, and operational support across a dynamic and rapid-moving business. /n Supporting one highly driven and fast-paced Director alongside a secondary Director, this role requires someone who thrives operating as a true business partner; anticipating needs, solving problems before they arise, and keeping multiple moving pieces operating seamlessly. /n This is far more than a traditional Executive Assistant role. You will become deeply embedded within the leadership team, contributing to discussions, supporting business initiatives, and acting as a trusted right-hand. /n The successful candidate will be highly organised, commercially minded, proactive, and confident operating within an environment that moves quickly and requires initiative. /n





Key Responsibilities
/n /n
- Provide proactive, high-level Executive Assistant support across professional and personal matters /n
- Manage complex diary coordination, scheduling, and competing priorities /n
- Coordinate domestic and international travel arrangements and detailed itineraries /n
- Manage inboxes, communications, and stakeholder engagement on behalf of Directors /n
- Provide personal assistant support including appointments, lifestyle coordination, and ad hoc requirements /n
- Act as a trusted gatekeeper and key point of contact across internal and external stakeholders /n
- Prepare meeting materials, agendas, presentations, and documentation /n
- Coordinate company events, leadership activities, and team initiatives /n
- Participate in leadership discussions and contribute to broader business initiatives /n
- Drive operational efficiencies and ensure priorities continue moving forward /n Requirements/n /n
- Proven experience as an Executive Assistant supporting senior leaders within fast-paced environments /n
- Demonstrated ability to anticipate needs and operate proactively with minimal direction /n
- Experience supporting highly driven, fast-moving executives /n
- Strong organisational skills with the ability to manage competing priorities and changing demands /n
- Exceptional communication skills with strong emotional intelligence and business maturity /n
- Ability to confidently push back, influence, and challenge where appropriate /n
- Highly organised with exceptional attention to detail /n
- Professional, calm, adaptable, and solutions-focused approach /n
- Previous experience within entrepreneurial, investment, property, startup, or high-growth environments will be highly regarded /n /n

How to Apply
/n Click APPLY or email your resume to [email protected] /n Follow Brook Recruitment on LinkedIn for more career opportunities and industry insights.

📌 Executive Assistant (Melbourne)
🏢 Brook Recruitment
📍 Melbourne