Job Description

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Summary:

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The Executive Assistant plays a crucial role in supporting senior management by providing high-level administrative assistance. This position is essential for ensuring the smooth operation of the office, facilitating communication, and managing schedules. The ideal candidate will demonstrate exceptional organisational skills and a proactive approach to problem-solving, contributing to the overall efficiency of the organisation.

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Responsibilities:

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- Manage and maintain executives’ schedules, including appointments, meetings, and travel arrangements.
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- Prepare and edit correspondence, reports, and presentations as required.
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- Act as a point of contact between executives and internal/external clients.
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- Coordinate and organise meetings, including preparing agendas and taking minutes.
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- Handle confidential information with discretion and professionalism.
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- Assist in the preparation of budgets and financial reports.
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- Conduct research and compile data for various projects and presentations.
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- Support the team with administrative tasks and special projects as needed.
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Qualifications:

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- Proven experience as an Executive Assistant or in a similar administrative role.
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- Robust proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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- Excellent organisational and time-management skills.
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- Ability to multitask and prioritise tasks effectively.
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- Strong written and verbal communication skills.
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- Attention to detail and problem-solving abilities.
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- A degree in Business Administration or a related field is preferred.
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📌 Executive Assistant (Melbourne)
🏢 FRD
📍 Melbourne