Job Description

Executive Assistant – Part-Time
12 month contract
Brisbane CBD | Part-time (30 hours per week across 5 days) | Office-based role
$42.35 per hour + Superannuation

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We're partnering with a global leader in mining technology to recruit an experienced Executive Assistant .

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This role is ideal for a highly organised professional who enjoys working closely with senior leaders, managing competing priorities, and ensuring day-to-day operations run smoothly. You'll act as a trusted business partner, enabling leadership teams to focus on strategic initiatives while you coordinate schedules, communications, travel and key organisational activities.

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Working in a collaborative and professional environment, you'll play a central role in maintaining executive effectiveness, supporting governance processes, and driving follow-through on key business commitments.

What you'll be doing n

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- Manage executive calendars and scheduling priorities.
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- Coordinate leadership meetings and reviews.
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- Prepare agendas, presentations and briefing packs.
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- Record meeting outcomes and action items.
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- Coordinate domestic and international travel.
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- Process travel requests and expense claims.
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- Draft and distribute executive communications.
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- Create presentations for leadership forums and town halls.
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- Maintain action registers and follow up on commitments.
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- Track key deliverables and business priorities.
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- Support governance activities and operating rhythms.
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- Coordinate HR-related administration and approvals.
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- Liaise with HR, Finance and business stakeholders.
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- Organise meetings, events, workshops and offsites.
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What you need to bring nn
- 5+ years' experience in an Executive Assistant or similar role.
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- Experience supporting senior leaders and leadership teams.
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- Strong Microsoft 365 skills across Outlook, Teams, Word, Excel, PowerPoint and SharePoint.
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- Proven ability to manage complex calendars.
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- Experience preparing executive-level documents and presentations.
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- Strong written and verbal communication skills.
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- Experience coordinating travel and expenses.
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- Excellent stakeholder engagement skills.
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- Exceptional organisation and time management.
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- Ability to manage competing priorities and deadlines.
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- High level of discretion and confidentiality.
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- Strong attention to detail and accuracy.
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- Proactive approach with strong follow-through.
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- Experience coordinating activities across multiple teams.
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Bonus points for nn
- Executive or Director-level support experience.
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- International travel coordination experience.
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- Experience working with global teams.
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- Project coordination or project management exposure.
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- Business Administration or related qualifications.
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Important to know nn
- Full working rights required
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- This role will require the successful candidate to work on site in Brisbane 30 hours per week across 5 days.
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- Potential future transition to full-time hours.
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- Remote applicants will not be considered.
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#ExecutiveAssistant #AdministrationJobs #BusinessSupport #BrisbaneJobs #OfficeManagement #QueenslandJobs#ClicksITRecruitment #projectservicesrecruitment

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At Clicks we embrace diversity, inclusion and equal opportunity. First Nations people are encouraged to apply.

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We provide reasonable adjustments, including alternate formats to the recruitment process for individuals with a disability. If you require an adjustment to be made during the recruitment process, please call *** or email***********@clicks.com.au

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📌 Executive Assistant (Brisbane)
🏢 Clicks It Recruitment
📍 Brisbane