Job Description

We are seeking a highly organized, proactive, and discreet Executive Assistant (EA) to provide comprehensive, high-level administrative support to our Director of Radiology. Operating at the intersection of clinical leadership, hospital operations, and external partnerships, you will serve as the primary gatekeeper and strategic coordinator for the Director's office. This is a fast-paced role that goes beyond standard diary management. You will be deeply involved in coordinating medical registries, managing medical credentialing compliance, and tracking departmental financial administrative duties.

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Key responsibilities

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Manage the Director's complex, rapidly shifting diary, email triage, meeting logistics, and travel arrangements

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Assist with doctor rostering implementation, onboarding, and tracking continuing professional development (CPD) documentation

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Coordinate with HR and payroll to ensure all radiologists' insurance, clinical credentialing, and medical licenses remain legally compliant

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Prepare professional agendas, collate high-level departmental reports, and take precise minutes for clinical governance and radiology committee meetings

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Act as the central point of contact between the Director, executive leadership, senior medical staff, radiographers, and external healthcare bodies

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About you

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Minimum of 3-5 years of experience as an Executive Assistant, ideally supporting a Clinical Director, Chief Medical Officer, or senior healthcare executive

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Strong understanding of medical terminology, hospital/clinic workflows, or radiology-specific environments is highly advantageous

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Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with healthcare roster or compliance software

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Demonstrated ability to handle highly confidential medical, legal, and financial information with total discretion

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Exceptional verbal and written English communication skills

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A competitive salary package reflective of your experience

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Opportunities for professional development and career progression

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A supportive, energetic, and collaborative clinical administration team

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Flexible working arrangements, on-site parking, bonus for excellent performance

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📌 Executive assistant (Brisbane)
🏢 QRAD
📍 Brisbane