Job Description

The Company n
nFamily-owned Tier 3 construction business with over 20 years of success. Robust reputation and a close-knit team, they pride themselves on being family-orientated, supportive, and social, with modern facilities and regular events making work both enjoyable and rewarding.n
nWorking closely with the Pre-Construction Manager, You ll handle permits and approvals, document control and client specifications, and make sure everything is in place before the build begins. n
nThis is an excellent opportunity for someone with construction administration experience (preferably within commercial construction) and/or a Building and Construction qualification.n
Key Responsibilities n
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- Proactively follow up with Business Development teams to secure full project information and complete client profiles.
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- Systematically save and organise all technical, design, and client documents in their exact, designated digital file structures.
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- Attend project coordination meetings, document comprehensive minutes,



and distribute critical action items.
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- Source and purchase land titles, plans of subdivision, and legal certificates as needed.
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- Obtain and interpret planning property reports to highlight site constraints.
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- Compile and verify comprehensive documentation ready for building permit submissions.
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- Formally submit and track applications using the PSI Global platform and secure secondary authority approvals.
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- Act as the secondary point of contact for Building Surveyors.
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- Accurately input and manage client selections and technical specifications within the Programma system.
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- Keep creative assets aligned by compiling, tracking, and updating design mood boards.
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Key Requirements
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- Strong attention to detail and the ability to multitask is essential
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- Qualification in Building and Construction is highly regarded
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- 2-3 years' experience in a similar role is desirable
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📌 Pre Construction Administrator (Melbourne)
🏢 Aspect Personnel
📍 Melbourne