Agency Department of Health Work unit Children’s Development Team, Community Allied

Health

Job title Administration Coordinator Designation Administrative Officer 4

Job type Full Time Duration Ongoing

Salary $79,664 - $90,824 Location Darwin

Position number 17555 RTF 358071 Closing 15/10/2026

Contact Officer Melissa Reid, Acting Manager on 08 8922 7283 or 0499 828 739 or [email protected]

About the agency http://www.health.nt.gov.au/

Applications to: https://jobs.nt.gov.au/Home/JobDetails?rtfId=358071

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss this with the contact officer.

For more information about applying for this position and the merit process, go to the OCPE website. Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the OCPE website.

Primary objective

Provide high level administrative support and reception duties to ensure streamlined service delivery at the Children’s Development Team. The administrative coordinator provides front facing support for consumers and stakeholders while also providing the Manager, leadership and wider team support with a range of administrative duties including managing clinic processes, client information, data collection, service governance, finance systems and human resources.

Context statement

Children’s Development Team (CDT)



is a high demand multidisciplinary allied health service for children with developmental differences or concern in the

Darwin and Palmerston regions. This position is an integral part of the team ensuring efficient coordination of allied health services for children and their families.

Key duties and responsibilities

- Provide professional and efficient frontline service for clients, queries from the public and all stakeholders of the work unit to ensure effective client service, administrative, reception and technical support.
- Be responsible for general office administration, including assistance in the ordering and purchasing of supplies, clinic related bookings and managing the fleet of cars.
- Complete administrative tasks at the direction of the work unit manager and experienced staff.
- Provide high-quality information management support services to the work unit to ensure effective data entry into patient care information systems is recorded in an accurate and timely manner.
- Provide secretarial and administrative support for the processing newly received referrals, ensuring client records are updated and accurate.
- Follow defined service quality standards, Work Health and Safety (WHS) policies and procedures relating to the work being undertaken in order to ensure high quality, protected services and workplaces.
- Integral member of multi-disciplinary team focussed on continuation of services and patient centred care.

Selection criteria

Essential

- Demonstrated ability to provide administrative support related to work unit practices and processes, including making appointments,



timely entry of information into electronic client records and data entry.
- Demonstrated high level verbal and written communication skills, including an understanding of privacy principles and proven ability to maintain strict confidentiality.
- Demonstrated high level of computer literacy, with the ability to use a range of office equipment, technology, computer applications and information systems, in particular client information systems and spreadsheets.
- Strong time management and organisational skills, with demonstrated ability to prioritise workload, meet deadlines and work with minimal supervision to deliver timely and effective client services.
- High level ability to work in a team environment and multi-disciplinary setting, working effectively with colleagues, clients and external agencies.
- Demonstrated knowledge and application of policies such as Work Health and Safety, Confidentiality, Code of Conduct and the requirement to maintain confidentiality with a high level of awareness of politically sensitive issues.
- Understanding of privacy principles, proven ability to maintain strict confidentiality and the ability to interact effectively with people from diverse cultures, particularly in dealing in sensitive matters.

Desirable

- Experience working in an allied health or aged care setting.

Further information

Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance notice and criminal history checks.

A criminal history will not exclude an applicant from this position unless it is a relevant criminal history. For immunisation requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with blood or body substances), check with contact person for requirements.

📌 Administration Coordinator (Darwin)
🏢 Department Of Health
📍 Darwin