THE ROLE

This role provides administrative support to Client Support and Housing Services, North East Melbourne Area, North Division.

The Administration Officer will provide a point of contact for key stakeholders from within the division, across government and from a diverse range of organisations. Maintaining a high degree of confidentiality, the Administration Officer is responsible for:

- maintaining financial systems and the payment of invoices
- management of records and departmental systems
- arranging and supporting meetings and events
- inbox, calendar and mail management, written communication
- coordinating general office maintenance and supplies
- ad hoc administrative support to managers and the broader team.

An ability to be responsive and adaptable to competing priorities is essential. Attention to detail and a focus on teamwork underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively.

ACCOUNTABILITIES INCLUDE

- Under general direction, provide assistance with office processes and corporate information systems such as records management, financial information, fleet management, client payments and ministerial correspondence.
- Answer queries, provide timely advice and undertake general follow up action as required,



including correctly redirecting incoming mail and queries.
- Provide support and assistance in the presentation of meetings and conferences, including coordinating papers, organising venues, catering, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.

Please open the position description to read more.

HOW TO APPLY

Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.

For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)

Please apply to submit your interest in this position.

📌 Administration Officer (Preston)
🏢 Department Of Families, Fairness And Housing
📍 Preston