The Local Project is Australia, Recent Zealand, and North America's fastest growing design publication, celebrating extraordinary local design to our global community. With a focus on uncovering and understanding the impact that design makes on everyday experiences, The Local Project celebrates honest and human-centred design through premium print, digital, editorial, video and social content, with over 100,000,000+ impressions per month across our owned, operated and third-party platforms. In 2024 we launched The Local Production, a full-service specialist agency focused on creating content to truly elevate brands.

Reporting to the Founder/CEO with a dotted line to our external Financial Advisors, the Bookkeeper is responsible for the day-to-day management of Accounts Payable, Accounts Receivable, bank reconciliations, payroll processing and month-end close, ensuring accurate and timely financial processing across the business, in Xero and in coordination with the external accounting provider.

Some of the things you’ll be working on...Accounts Payable

- Process supplier invoices approved by management and schedule payments in Xero.
- Maintain and update the AP cashflow forecast, ensuring it reflects all amounts actually due.
- Prepare and circulate weekly payment summaries for approval.
- Process payment runs (international and domestic), batching payments and monitoring account balances.
- Process supplier remittances following payment.

Accounts Receivable

- Process and issue client invoices in a timely manner.
- Monitor and reconcile incoming client payments across AU and US entities.
- Follow up on overdue invoices and maintain accurate records of collection activity.
- Liaise with the Sales team on invoice status, changes,



and client queries.
- Maintain the void tracker and ensure any voided invoices are properly recorded.

Bank Reconciliations

- Perform daily reconciliation of business transaction accounts.
- Coordinate with the external accounting provider on reconciliation of card accounts (Stripe, PayPal, Amex).
- Follow up on missing receipts or unapproved transactions.

Payroll

- Coordinate fortnightly payroll processing, including leave data collection and validation against Xero.
- Prepare payroll for review and approval, ensuring superannuation and PAYG are processed correctly and on time.
- Issue payslips to employees following each pay run.

Month End

- Complete month-end reconciliations across bank and card accounts.
- Provide estimates and reporting to support BAS preparation.
- Manage the international GST journal.

Commissions

- Review sales commissions for accuracy prior to payment.

Working Pattern This role follows a recurring weekly cycle (daily reconciliation and invoicing tasks, AP/AR processing, mid-week payment approvals, end of week payment processing and remittances/payslips), plus a fortnightly payroll cycle and monthly close process.

Experience you’ll need…

- Prior experience in an accounts payable, accounts receivable, or broader bookkeeping/accounts role, ideally in start up or Founder led business.
- Working knowledge of Xero (or willingness to learn) and general accounting software proficiency.
- High attention to detail and strong organisational skills, with the ability to manage recurring weekly and fortnightly deadlines.
- Clear written communication skills for liaising with management, external accountants, and internal teams.
- Comfortable working with multiple currencies/entities (AU and US).

📌 Bookkeeper (Sydney)
🏢 The Local Project
📍 Sydney