About Us

WHY PRODRIVEN GLOBAL BRANDS? BECAUSE WE ARE THE PROFESSIONAL’S CHOICE! You will find our market leading products and brands on job sites all over the world.

Focusing on end users' needs and delivering exceptional customer experience drives our success. Our entire process—from research to engineering to manufacturing to commercialization—creates products that ensure ease of use, productivity, durability and safety for the end user. On jobsites across the world, ProDriven Global Brands are most preferred.

Presently this position is in a hybrid status with a minimum of 1 day per month in the office for collaboration, teamwork, and business needs. The status and minimum in-office requirements are subject to change based on evolving business needs.

Overview

This position is responsible for supporting the efficient operation of the business through the coordination of the sales administration, rebate programs, business reporting, policy management, office operations, and corporate events. The role provides critical administrative support across commercial, HR, and operational functions, ensuring accurate records, compliance with company procedures, and the smooth day-to-day running of the office.

Responsibilities

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

1. Sales & Commercial Administration

- Prepare, distribute and manage sales deal templates and deal setup processes.
- Analyse sales data and maintain accurate deal records and reporting.
- Prepare and maintain customer price lists, distribute pricing updates, and manage pricing changes within JDE.

- Prepare customer new line forms.
- Maintain the trading terms register and coordinate follow-up actions with Customer Managers.

1. Rebate Management

- Prepare monthly rebate calculations and schedules.
- Compile supporting documentation and coordinate rebate claim submissions.

1. HR & Policy Administration





- Conduct regular reviews of HR policies and procedures.
- Research best practices and legislative requirements and present recommendations for policy updates.

1. Business Reporting & Performance Monitoring

- Coordinate the collection and consolidation of KPI reports from third-party agencies.
- Support management reporting through data gathering, analysis, and administration.

1. Meeting, Event & Conference Coordination
- Coordinate meeting logistics, agendas, templates, and supporting documentation.
- Organise annual conferences and company events, including venue, accommodation, and administrative requirements.
- Co-ordinate trade show requirements including logistics, products, accommodation
- Maintain and update meeting templates and business documentation.

1. FBT Reporting

- Analyse financial data and prepare reporting for FBT lodgment

1. Office Operations Management

- Oversee day-to-day office administration, including stationery, postal services, and office supplies.
- Ensure office facilities and resources are maintained to support effective business operations.

1. Workplace Health & Safety

- Perform Fire Warden responsibilities and assist in maintaining workplace safety requirements and emergency procedures.

1. Supply Chain Support

- Assist with the preparation of shipping documents for direct to customer shipments on an as needs basis.

1. Accounts Receivable Back Up

- Provide back up support to Accounts Receivable function on as as needs basis

1. Other





- Performs other duties as assigned within the scope of responsibilities and requirements of the job
- Performs Essential Job Functions and Duties with or without reasonable accommodation

Qualifications

QUALIFICATIONS

Education, Licenses, and Certifications

- Diploma or tertiary qualification in Business Administration, Commerce, Finance, Accounting or a related discipline is desirable

- Relevant practical experience in business administration, commercial operations or a similar role may be accepted in place of formal qualifications

- Current drivers license

Years of Experience and Knowledge

- 5 ~ 7 years of Direct experience required

Skills and Abilities

- Intermediate level Microsoft Outlook, Word, PowerPoint skills
- Intermediate level Microsoft Excel skills
- Intermediate level system(s) skills in JDE or large ERP system
- Time management
- Effective communication skills
- Understanding and development of business process flows to assist in creating efficiencies

Travel Requirements

- Driver licence for local travel needs

EEO Statement

ProDriven Global Brands is committed to fostering, cultivating, and preserving a culture of diversity, equity and inclusion. ProDriven Global Brands is an equal opportunity employer and prohibits discrimination and harassment of any kind. All qualified applicants to ProDriven Global Brands are considered for employment without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status or any other protected characteristic. ProDriven Global Brands will not tolerate discrimination or harassment of any kind based on these characteristics.

📌 Business Operations Administrator (Willawong)
🏢 ProDriven Global Brands
📍 Willawong