DOCUMENT CONTROL PROFESSIONALS

Excellent Rates and Conditions

Perth Based Ful Time Role

About Us

Information Quality (IQ) is a leading Digital Information and Data Management company supporting the Mining, Oil & Gas, New Energy, Utilities, Renewables, Infrastructure and Defence sectors. We provide specialist services across Information Management, Engineering Data Management, Digital Engineering, Asset Management, Commissioning Management and Operations Support, working with Tier 1 Owner Operators and organisations managing complex, asset-intensive environments. Since 2009, IQ has helped clients manage the information that underpins the full asset lifecycle — from engineering and construction through commissioning, handover and operations.

Our capability includes document management and document control, with a strong focus on ensuring information is reliable, relevant and retrievable.

IQ is also applying AI-enabled technologies to traditionally manual workflows, including document control, data validation and information structuring, improving productivity, consistency and information quality.

Role

We are seeking experienced Document Control professionals to join the IQ team and support contracts across the Perth CBD. These opportunities will suit experienced Document Controllers and Senior Document Controllers who enjoy working in project environments and are confident managing high volumes of engineering and project documentation. You will work alongside engineers, project teams, contractors, vendors and client stakeholders, supporting the controlled management, review, distribution and lifecycle of project documentation.

Our Document

Control personnel support projects across the Energy and Resources sector and may work across major capital projects, brownfield environments and operational facilities.

Values

At Information Quality we place great significance on the values and ethics of the people we work with and have a core set of values upon which we base our actions and our business.

We put people first

We always behave with Honesty and Integrity

We do the right thing

We think outside the box.

If you share these values,



are energetic and positive and you possess the attributes and skills listed below, then we welcome your application to become part of the IQ team.

Document Controller

As a Document Controller, you will support the effective management, control and distribution of project documentation within a structured project environment.

Role accountabilities

· Analyse, review, arrange and upload documents into document management systems.

· Execute day-to-day Document Control transactions, including:

- Working Copy Requests
- Document updates and resubmissions
- Business Support Requests
- Deliverable Workflow Management
- IFI, IFR and IFA processes
- Comment sheet creation
- Handover activities
- Document number creation
- QA/QC checks

· Maintain document registers and associated records. · Monitor document status, workflows and deliverables.

· Provide input into deliverables tracking, reporting and expediting.

· Ensure documentation complies with project requirements, industry standards and company procedures.

· Identify and resolve document-related issues.

· Assist with document control process improvements.

· Support project handover and close-out activities.

· Liaise effectively with Management, Vendors, Engineers, Contractors and project personnel.

· Maintain a high level of accuracy, confidentiality and document integrity.

· Work independently to agreed project priorities and deadlines.

Competencies / Skills

· Demonstrated Document Control experience, preferably within Oil & Gas, Mining, Construction, Energy or other major project environments.

· Previous major capital project experience would be highly regarded.

· Experience working with Document Management Systems (DMS).

· InEight / TeamBinder experience would be highly regarded.





· SharePoint and Microsoft Teams / Office 365 experience would be highly regarded.

· Solid organisational skills and attention to detail.

· Ability to manage competing priorities and deadlines.

· Strong interpersonal and communication skills.

· Ability to work effectively within a project team.

· Positive and proactive attitude.

· Strong commitment to accuracy and quality.

Junior Document Controller

Role accountabilities

· Good interpersonal skills as well as have experience in the analysis, review, arrangement and uploading of documents into document management systems.

· Execute Document Control transactions.

o Document updates and resubmit.

o Business support request o Deliverable Workflow Management (IFI, IFR and IFA)

o Document Number Creation o Metadata updates o QA/QC Checks

· Effective liaising with Management, Vendors, Engineers, Contractors, and all levels of staff.

· Whilst support is available the successful applicant should be able to work independently and to project targets.

Competencies / Skills

· Demonstrated project experience either within the O&G;, Mining and/or Construction industries.

· InEight (TeamBinder)highly regarded.

· SharePoint and Teams (O365) skills are highly regarded

· Strong organisational skills.

· Strong interpersonal skills / ability to work in a team environment.

· Ability to organise and establish priorities.

· Maintain a positive attitude with a high attention to detail and accuracy.

Selection Criteria

On application, please submit a cover letter addressing the following selection criteria questions:

· Do you have Oil & Gas or mining experience?

· How many years’ experience do you have as a Document controller?

· What DMS experience do you have?

· What is your current availability?

Full Australian working rights are required for this role. Applicants without valid working rights in Australia need not apply.

Information Quality is an Equal Opportunity Employer. We promote diversity in the workplace and encourage Aboriginal and Torres Strait Islander Peoples, females, those identifying as LGBTIQ+, people of all ages and culturally diverse backgrounds to apply for this role.

📌 Document Control Professionals (Perth)
🏢 Information Quality
📍 Perth