Executive Assistant / Personal Assistant to CEOWestlake, Brisbane | $110,000–$130,000 + Super FTE | Full-Time or Part-Time An exceptional EA opportunity for someone who wants to become the trusted right hand to a busy CEO.We are recruiting on behalf of a client for a highly capable and experienced Executive Assistant / Personal Assistant to work directly with their CEO from their business location in Westlake, Brisbane.

This is much more than diary management.

Our client is looking for an intelligent, exceptionally organised and resourceful person who can become a genuine right hand to the CEO — someone trusted to anticipate what needs to happen, take ownership of matters and make sure things get done.

The position combines executive assistance, personal assistance, business administration and Xero bookkeeping in a varied, hands-on role offering significant trust, autonomy and direct involvement with the CEO.

The opportunityThe CEO has a demanding workload across multiple business activities and needs someone capable of bringing structure and organisation to a busy working day.

You'll become the person who knows what's happening, what needs following up, what's due next and what hasn't yet been done.

As you learn how the CEO works, you'll increasingly anticipate requirements, solve problems and take responsibility for getting things across the line without needing to be continually directed.

The objective is easy: help make the CEO significantly more organised, productive and effective.

What you'll be responsible forYour role will include:

- Managing the CEO's diary, appointments, meetings and priorities
- Keeping track of actions, deadlines, commitments and follow-ups
- Assisting with email management and correspondence
- Preparing documents, reports, presentations and other business material
- Coordinating meetings, appointments, travel and bookings
- Following up people and outstanding matters on behalf of the CEO
- Liaising confidently with clients, suppliers, accountants, lawyers and other qualified advisers
- Researching business matters and obtaining information for the CEO
- Managing confidential business and personal information
- Coordinating personal appointments and other PA responsibilities
- Managing expenses, invoices and financial paperwork
- Xero bookkeeping, bank reconciliations and accounts administration

• Accounts payable and receivable support

• Helping coordinate multiple business priorities and projects

• Improving administrative systems and processes where appropriate

• Taking ownership of the countless practical matters that otherwise find their way onto a busy CEO's desk

We're looking for someone exceptionalThis is not an entry-level administration position.





Our client is looking for someone who already has the experience and capability to operate confidently in a senior support role and hit the ground running.

You'll ideally bring

✓ Strong EA, PA, senior administration or executive support experience

✓ Solid practical Xero bookkeeping experience

✓ Exceptional organisation and time-management skills

✓ Excellent written and verbal communication

✓ Strong attention to detail

✓ Confidence dealing with senior professionals and external stakeholders

✓ Solid computer and technology skills

✓ The ability to manage multiple priorities without losing track of the detail

✓ Sound judgement and common sense

✓ Initiative and problem-solving ability

✓ Absolute discretion and confidentiality

✓ The confidence to work independently

✓ A solid sense of ownership and accountability

Most importantly, you'll be someone who can be trusted to follow things through.

If you say you'll take care of something, the CEO shouldn't need to ask about it three more times.

More than a traditional EA roleOur client isn't looking for someone whose experience stops at calendars, travel and meetings.

This is a practical, hands-on position.

In the same day you might organise an important meeting, reconcile something in Xero, follow up a supplier, speak with an accountant, research a commercial issue, prepare correspondence, coordinate a personal appointment and make sure an important deadline doesn't get missed.

You'll need to be equally comfortable with the detail of administration and bookkeeping and the judgement, discretion and professionalism required when working directly with a CEO.

For someone who enjoys variety, responsibility and being relied upon, that's one of the attractions of the position.

Technology & AIThe CEO actively uses modern technology and AI in his working day, so we're particularly interested in candidates who are technologically confident and interested in finding better ways of working.

Working knowledge or practical experience with AI tools such as ChatGPT, Claude or Codex would be advantageous, but is not essential.

We're not looking for an AI specialist.

We're looking for an excellent EA/PA who is comfortable with technology and interested in using modern tools to research, organise information, prepare material, improve processes and work more efficiently.





Full-time or an exceptional part-time opportunityOur client is open to full-time or part-time arrangements for the right person.

Importantly

Part-time does not mean junior.

For an exceptional candidate, approximately school hours — for example, 9:00am to 3:00pm Monday to Friday — could be considered.

This creates an unusual opportunity for a highly experienced EA, PA or senior administrator who wants challenging, responsible and well-remunerated work, but may not want a conventional 40+ hour working week.

Equally, candidates seeking a full-time position are strongly encouraged to apply.

LocationThe position is on-site at our client's business location in Westlake, Brisbane.

Westlake is well positioned for candidates across Brisbane's western suburbs and the Brisbane–Ipswich corridor, including Jindalee, Mount Ommaney, Middle Park, Sinnamon Park, Kenmore, Indooroopilly, Springfield and surrounding areas.

This is primarily an on-site role because the close working relationship with the CEO is an key part of the position.

Remuneration$110,000–$130,000 + super FTE, depending on experience and capability.

Our client is focused on finding the right person rather than simply filling the position, and there is flexibility in the remuneration package for an exceptional candidate whose experience and capability warrant it.

Part-time arrangements will be remunerated pro rata based on the agreed FTE salary.

This is a senior, high-trust role, and reduced hours will not mean reduced expectations or a discounted level of remuneration.

Who will thrive in this role?Probably someone who is:

Highly organised. Resourceful. Calm. Commercially aware. Good with numbers. Excellent with people. Technologically confident. Discreet. Proactive. Exceptionally dependable.

You're likely to be the person others rely upon.

You notice what hasn't been done.

You anticipate what's coming next.

You don't just identify a problem — you start working out how to solve it.

You enjoy bringing order to a busy environment.

And when you say “I'll take care of it,” people know they can stop worrying about it.

Interested?If that sounds like you, we'd genuinely like to hear from you.

Please apply through LinkedIn with your CV and a short introduction outlining:

- Your EA/PA or senior executive support experience
- Your practical Xero bookkeeping experience
- The type of working arrangement you're seeking
- Why this particular opportunity appeals to you

If you have practical experience using AI tools such as ChatGPT, Claude or Codex in your work, we'd also be interested to hear how you've used them.

- Westlake, Brisbane | On-site | Full-Time or Part-Time | $110,000–$130,000 + Super FTE

📌 Executive Assistant / Personal Assistant to CEO (Brisbane City)
🏢 Qubik
📍 Brisbane City