About Us

We are the team behind three of Sydney’s most distinctive Japanese bar and dining venues:

- Tokyo Bird (Surry Hills): Our iconic laneway yakitori and cocktail bar.
- Osaka Trading Co. (Tramsheds, Forest Lodge): Contemporary Japanese food and drink in a vibrant dining precinct.
- Bancho Bar (Haymarket): A high-end cocktail and whisky bar hidden in Chinatown.

Across all three venues, we pride ourselves on exceptional drinks, crafted food, and memorable experiences. As our group expands, we need a sharp, deadline-driven Project & Operations Coordinator to keep our initiatives moving smoothly behind the scenes.

The Role

We aren't looking for a passive assistant; we need an active executor. This role is focused on project delivery, timeline management, and system accountability across all three locations.

Working directly with the group owners, you will track active venue projects, enforce deadlines, coordinate software systems, and keep ongoing tasks organized using modern project management tools. While full training on our venue systems will be provided, you must already bring solid task-management discipline, an eye for detail, and a commitment to hitting deadlines.

Key Responsibilities

- Project & Deadline Management: Set up, track, and maintain task workflows (in Asana, Trello, or Monday.com) for menu launches, venue maintenance, tech rollouts, and group initiatives—ensuring every milestone is met on time.
- Task Accountability: Act as the central point of follow-up with venue managers, contractors, and suppliers to keep deliverables on schedule.
- Systems Administration: Manage data, menu items, and admin backends across our POS, rostering, reservation (e.g., SevenRooms/ResDiary), and inventory tools.
- Vendor & Supplier Coordination: Work with suppliers and technicians to organize quotes,



track repairs, and manage timelines for venue maintenance.
- Operational Admin & SOPs: Document standard operating procedures (SOPs), pull routine operational reports, and ensure venue teams have the administrative support they need.

What We Are Looking For
- Deadline-Driven Mindset: Proven ability to manage timelines, prioritize competing tasks, and deliver outcomes on or before the due date.
- Project Management Familiarity: Comfort using task management software (Asana, Monday.com, Trello, ClickUp, Notion, or similar) to organize workflows and track progress.
- Hospitality Background: 1–3 years in venue environments (Shift Supervisor, Assistant Manager, Floor Lead, or Operations Admin) understanding venue pace and priorities.
- Tech-Savvy & Adaptable: Quick to pick up new software tools, cloud dashboards, and operational systems.
- Clear & Direct Communicator: Confident following up with team members, contractors, and owners to keep projects moving without getting bogged down.

Perks & Benefits
- Direct Mentorship: Work directly alongside experienced venue owners and hospitality operators.
- Flexible Work Structure: Hybrid setup combining site touchpoints across Surry Hills, Haymarket, and Tramsheds with remote desk time.
- System Onboarding: Step-by-step training on all our specific software tools and operational workflows.
- Group Perks: Generous dining discounts and staff perks across Tokyo Bird, Osaka Trading Co., and Bancho Bar.

How to Apply

If you thrive on organized task boards, hitting deadlines, and making operations run like clockwork, we’d love to meet you! Submit your resume along with a quick cover letter outlining your experience with project management tools or deadline-driven tasks.

Pay: $57,829.81 – $74,847.27 per year

Work Location: In person

📌 Junior Operations & Hospitality Coordinator (Surry Hills)
🏢 Osaka Trading
📍 Surry Hills