This is a remote position.

Key Responsibilities

Executive & Administrative Support

- Manage calendars, appointments, and meeting schedules.

- Organise emails and prioritise correspondence.

- Prepare reports, presentations, and meeting notes.

- Coordinate internal meetings and scheduling.

- Maintain accurate records and CRM data.

- Provide day-to-day administrative support to the Founder.

- Provide backend coverage during founder absences (e.g. leave), managing urgent

messaging and routine tasks remotely so nothing falls through the cracks.

- Assist with ad hoc operational and administrative tasks.

Platform & Campaign Management

Highly organised with excellent attention to detail.

- Adaptable and eager to learn.

- Energetic and personable in working style, even in a non-client-facing role — this supports robust collaboration with our onshore Account Manager and Founder.

- Comfortable working independently and reliably within a small, founder-led business minimal oversight, high trust.

- A dependable team player who can also work independently.

- Manage the SaaS/technology backend of our LinkedIn lead generation platform,

including day-to-day platform administration.

- Handle daily messaging management across active LinkedIn campaigns —

monitoring conversations and moving contacts through the funnel as they warm up.

- Respond to inbound lead replies by email within 4 business hours during Melbourne

business hours, ensuring timely and accurate follow-up.

- Build and maintain new outreach audiences for upcoming campaigns, with a target

of at least 2 new audiences built per month.

- Keep CRM and campaign records accurate and up to date as contacts move

through the funnel.

- Act as a technical support point for campaign operations and lead management —





identifying ways to reduce operational and admin load in this area.

Reporting

- Prepare a monthly performance report covering results to date, new opportunities

identified, key learnings, and recommendations for optimisation — due by the 5th business day of the following month, with a consolidated quarterly summary.

Requirements

- Has run LinkedIn outreach campaigns end to end — built, launched, and optimised

them at scale on a SaaS platform (e.g.

Sales

Navigator plus a layered automation/SaaS tool) — and can walk us through the results achieved.

- Demonstrated recent experience managing client LinkedIn campaigns end to end.

- Uses Claude or ChatGPT every day in their work, with real examples they can show

us.

- Written English is ready to send without review — this role handles lead email

correspondence directly.

- Identifies problems and resolves them before they reach the Founder.

- CRM experience required (Zoho preferred), with a demonstrated ability to learn new

systems quickly.

- Comfortable working technically within a SaaS platform environment — confident

navigating and administering tools, not just using them at a surface level.

- High attention to detail, particularly around data accuracy and reporting.

- At least 2 years as an Executive Assistant, campaign/operations support, marketing

operations, or in a similar role.

- Strong organisational and time management skills.

- Ability to work independently with minimal supervision.

- Experience using Microsoft Office or Google Workspace.

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📌 LinkedIn Campaign Operations Specialist (Herston)
🏢 Set Up My Offshore
📍 Herston