Purpose of the Role

We are seeking a reliable and detail-oriented Administrative Assistant to provide remote administrative support to our Australian operations. This role is ideal for a proactive skilled who can manage day-to-day administrative tasks, support internal teams, and ensure smooth business operations while working remotely.

Key Responsibilities

Administrative Support
Manage calendars, schedule meetings, and coordinate appointments
Prepare, format, and manage documents, reports, and presentations
Handle email correspondence and follow-ups on behalf of the team
Maintain accurate records, databases, and filing systems

Operational & Coordination Tasks
Assist with invoice tracking, expense reports, and basic data entry
Coordinate with internal teams, vendors, and external stakeholders
Support onboarding documentation and employee records (if required)
Track tasks, deadlines, and action items

Customer & Stakeholder Support
Respond to customer or internal queries via email or CRM tools




Provide basic customer support and route requests appropriately
Maintain professionalism and confidentiality at all times

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Requirements

Required Skills & Experience
2+ years’ experience in an administrative or office support role
Solid written and verbal English communication skills
High attention to detail and solid organisational skills
Ability to work independently in a remote environment
Proficiency in MS Office / Google Workspace (Word, Excel, Outlook, Docs, Sheets)
Comfortable using collaboration tools (Zoom, Teams, Slack)

Preferred / Nice-to-Have
Experience supporting overseas clients (Australia, UK, US)
Exposure to CRM systems (Zoho, Salesforce, HubSpot, etc.)
Basic understanding of invoicing, timesheets, or payroll support
Experience in recruitment coordination or HR admin

📌 Administrative Assistant Remote Melbourne
🏢 Minutes to Seconds Pty
📍 Melbourne