About the role

As our Procurement and Administration Support Officer, you'll play a crucial role in keeping our operations running smoothly in our head office on the Sunshine Coast. You will be continually supported by our experienced and friendly team.

Key responsibilities
MYOB Acumatica – high volume purchasing/customer/supplier invoicing and data entry
Freight Bookings – arranging incoming purchase deliveries
Purchasing – includes analysing sales, discussing sales with management/sales team and communicating with suppliers. Tracking your orders, checking supplier invoices and receipting stock on arrival.
Stock Control – working with the warehouse manager to ensure no discrepancies. Entering stock transfers and adjustments.
Assistance with imports - arranging freight quotes, checking import documentation, tracking ETA's, co-ordinating container deliveries and pick-ups.
Customer Service – liaising with clients and suppliers professionally
CRM and B2B portal backend operator
Data Accuracy – maintaining customer and inventory records
Accounts Receivables/Payables - back up assistance including creating customer credit memos,



customer invoices and accurate entry of some supplier inventory invoices.
Problem Solving – identifying improvements and contributing to business success

About you
Strong ability to manage complex workloads
Proven experience in a similar administrative role
Excellent written and verbal communication skills
Experience handling purchases and sales in an accounting system
Basic Accounts Receivable/Payable understanding
Experience using Mac (preferred)
Proficiency in Microsoft Excel and Word (intermediate level)
Ability to thrive in a rapid-paced environment without compromising accuracy
Independence & Initiative – able to work autonomously and take direction from management
Strong time management, organisational skills, and attention to detail

About us

We are a well-established, family-owned food importer and wholesale distribution business, proudly serving our industry for over 14 years.

Benefits
Full-time, secure position in a growing business
Supportive team workplace with a family-business culture
Early office hours (6 AM - 2 PM) – enjoy afternoons free!

📌 Procurement And Administration Support Officer Coolum Beach
🏢 Nameless
📍 Coolum Beach