Ethos Building & Restoration is a trusted and established insurance building and restoration provider, recognised for our innovation, commitment to sustainability and exceptional customer service. We specialise in domestic, strata, commercial and complex claims, delivering integrated make-safe, restoration and building repair services. With established operations across Victoria and Queensland and a growing presence in New South Wales, we work closely with insurers, loss adjusters and other industry partners to deliver responsive, consistent and high-quality outcomes throughout the claims journey.
Ethos Building and Restoration is an employer of choice - we are large enough to provide real opportunities yet small enough for your voice to be heard. We have an experienced senior leadership group that is invested in guiding our staff on their career paths, supporting and challenging individuals to bring out their best and, growing the business under our defined strategic long-term vision.
If you are seeking a career, are prepared to be truly challenged and want to work within a high performing team with like-minded individuals, then please reach out to us.
About the Role
Reporting to the Project Manager, this is a diverse role, combining procurement, contract administration and permit coordination to support the successful delivery of restoration and construction projects across Australia. Working closely with our construction, estimating, claims and restoration teams, you'll play a key role in ensuring projects are delivered efficiently, compliantly and within budget.
This is an ideal opportunity for someone who enjoys building relationships, negotiating outcomes,



improving processes and working in a fast-paced environment where no two days are the same.
The Role
As Procurement Officer, your responsibilities will include:
Source and allocate subcontractors across residential and commercial projects throughout Australia
Negotiate pricing and manage trade costs in line with company targets and profitability objectives
Allocate work orders and ensure procurement aligns with project scopes and construction requirements
Develop and maintain strong relationships with our national trade network while identifying and onboarding new contractors
Monitor subcontractor performance and collaborate with supervisors to continually improve trade quality
Coordinate building permits, council permits and regulatory approvals from application through to project completion
Manage subcontractor agreements, compliance documentation and contract administration
Support project documentation including RFIs, engineering documentation, permit close-out and inspections
Review contractor invoices, monitor project costs and identify opportunities to reduce cost leakage
Work collaboratively across Claims, Construction, Restoration and Finance to ensure projects progress efficiently while maintaining exceptional customer outcomes
About You
To be successful in this role you will bring:




Previous experience in procurement, contract administration, project coordination or construction administration
Experience within the building, construction or insurance repair industry (highly regarded)
Strong understanding of construction processes, subcontractor management and trade procurement
Knowledge of building permits, compliance requirements and Australian construction standards
Excellent organisational skills with the ability to manage multiple priorities simultaneously
Strong commercial awareness with an ability to balance quality, service and cost outcomes
Exceptional communication and stakeholder management skills
High attention to detail with strong analytical and problem-solving abilities
Advanced Microsoft Office skills (experience with Prime Ecosystem would be highly regarded)
Why Join Ethos?
At Ethos, we believe our people are our greatest asset. When you join us, you'll enjoy:
A growing national business with genuine career progression opportunities
Supportive leadership and a collaborative team setting
Modern Docklands head office
Ongoing professional development and training
Opportunity to contribute to major insurance restoration and construction projects across Australia
A company committed to innovation, sustainability and continuous improvement
Competitive salary package based on experience
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📌 Procurement & Contracts Officer (Melbourne)
🏢 Ethos Building
📍 Melbourne