This is a Personal/Executive Assistant role supporting the Director directly across multiple businesses. You'll be the person who keeps things moving when she's out quoting a job, on site, or focused on a priority — managing her inbox and calls, chasing outstanding items, keeping track of what's due and when, and handling correspondence with clients, contractors and professional contacts (accountant, broker, insurers) on her behalf.
Key responsibilities
Acting as the first point of contact for calls and emails, triaging and handling routine matters independently, escalating only what genuinely needs the Director's input
Managing the Director's calendar, priorities and follow-ups across multiple businesses
Chasing outstanding invoices and following up overdue accounts on the Director's behalf
Liaising with the accountant, broker and other qualified contacts, and keeping paperwork for these moving
Drafting correspondence, quotes and documents for the Director's review and sign-off
Keeping a clear, current view of what's outstanding across the businesses (tasks, deadlines, follow-ups) so nothing falls through the cracks
Supporting rostering and job scheduling as needed (Connecteam and/or Booking Koala experience a plus, but not essential)
About you
Highly organised,



with the ability to juggle several priorities across different businesses at once
Proactive — you anticipate what's needed and act on it, rather than waiting to be asked
A confident, clear communicator, comfortable representing the Director on calls and in correspondence
Trustworthy and discreet — this role will have visibility into confidential business matters
Accurate and efficient with detail and numbers
Reliable and consistent with attendance
Previous experience as a PA, EA or senior office administrator is highly regarded, but judgement and initiative matter more than a long CV
About us
One Solutions Group is a locally-owned group of businesses based in the Hepburn Shire region, including One-Clean (professional cleaning services) and Daylesford Linen (commercial laundry and linen hire). We've been serving Central Victoria for close to 25 years, working with residential, NDIS, aged care, commercial and short-stay accommodation clients across the region.
What we offer
A genuinely central role with real trust and autonomy
Direct working relationship with the Director
A small, close-knit team environment
Flexibility around days/hours for the right candidate
The chance to grow with a well-established, locally-respected business
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📌 Personal Assistant To Director (Victoria)
🏢 One Solutions
📍 Victoria