Proquip Rental & Sales is a privately operated, family-owned business specialising in the dry-hire of earthmoving equipment, with 6 branches across VIC, NSW and WA. From humble beginnings in Melbourne's outer western suburbs, we are now a multi-branch national business trusted by some of Australia's most recognisable organisations.
We are a customer-focused business that prides itself on fast, reliable and quality service. This ethos has underpinned the growth of our business, and sees our equipment working on some of Australia's most iconic and critical infrastructure projects.
About the Role
As an Accounts Receivable Administrator, you play a key role in ensuring customer invoicing is delivered in a timely and accurate manner, payments allocated correctly and customer queries resolved quickly.
Reporting to the Finance Manager, this role is a first point of contact for internal & external stakeholders – a trusted adviser for internal sales staff and customers alike.
This is a critical role that plays a significant part in managing Proquip's credit risk and cash flow due to its involvement in the credit application & review process, as well as regular, proactive debtor follow up.
This role will combine strong attention to detail with proactive customer service, ensuring you play a key part in delivering a seamless hire experience whilst maintaining the integrity of our invoicing process.
Your Responsibilities
In this role, your responsibilities will include:
Handle inbound Accounts Receivable phone calls from customers,



primarily to resolve invoice and payment related queries
Oversee the Accounts Receivable inbox, responding to customer queries and requests in a timely manner
Maintain accurate customer information and documentation in the rental management system
Generate and process customer invoices for both daily cash hires and credit account customers
Proactively monitor debtor balances, following up customers in a consistent and professional manner
Allocate incoming customer payments
Support internal stakeholders and branches on invoicing-related matters
Support the review, validation and approval of customer credit requests
About You
This role will suit you if you have:
Previous experience in Accounts Receivable and/or Credit Control
Confidence following up outstanding accounts and payments
Robust organisational and time-management skills
Excellent communication skills, both written and verbal
A willingness to work as part of a team, not just within Finance but also across the wider business
Intermediate to advanced skills in Microsoft Office (primarily Excel)
Experience using MYOB (bonus, but not essential)
Experience in the hire / construction industry (bonus, but not essential)
Why Join Proquip
Joining a well-established, growing equipment hire company
Competitive salary based on experience
Purpose-built facility located conveniently in Ravenhall, with close access to the M8, M80 and M1
High-impact role that can make a real difference to Proquip's success
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📌 Accounts Receivable Administrator (Melbourne)
🏢 Proquip Rental & Sales
📍 Melbourne