Join a thriving national transport provider dedicated to uncompromised service and efficient supply chain solutions! Operating across a diverse range of industries, our client's vision is to be Australia's most reliable freight partner. They are currently seeking a proactive and detail-oriented
Accounts Admin Assistant
to champion their accounts processes and support their fast-paced operations team.
The Role
Reporting directly to the National Business & Administration Manager, the
Accounts Admin Assistant
is responsible for ensuring the accurate and timely management of the company's financial transactions. This role is vital to the business, focusing heavily on the day-to-day administrative functions surrounding debtor and creditor account maintenance.
Key Responsibilities
Facilitate the weekly invoice run and manage payment allocations within Xero and TMS systems.
Chase outstanding payments, follow up on overdue accounts, and prepare end-of-month payment reminders via Xero.
Reconcile debtor ledgers between accounting and TMS systems.
Ensure all customer inquiries via the AR inbox are acknowledged and answered within 48 hours.
Investigate credit claims, resolve billing disputes, and assess customer creditworthiness.
Assist with Accounts Payable duties, including invoice reconciliations, discrepancy resolution, and data entry.
Review daily driver runsheets, calculate driver hours, and update the timesheet system.
Generate financial reports on accounts receivable aging, cash flow,



and other relevant metrics
About You
To be successful in this role, you will be a highly organised qualified who thrives in a fast-paced environment and possesses the following:
A minimum of 2 years of proven experience specifically in Accounts Receivable (AR) and Finance Administration.
Prior background and working
experience in the transport industry
-
MUST HAVE.
Advanced computer literacy, including experience with MS Word, Excel, and accounting software.
Excellent attention to detail, as accuracy in data entry and record-keeping is crucial.
Strong problem-solving skills to effectively identify and resolve payment discrepancies or overdue accounts.
Excellent written and verbal communication skills to interact with customers and internal stakeholders.
A dedicated customer service focus across written, phone, and face-to-face channels.
The right to work in Australia (Australian citizen, permanent resident, or holding an appropriate working visa).
Why Join?
Dynamic Workday:
Enjoy a varied role where you will tackle a diverse range of tasks—no two days are ever the same!
Career Progression:
Take advantage of a clear and supported pathway to advance into an Office Manager role in the future.
Great Culture:
Become part of a highly welcoming, social, and team-oriented work environment.
Convenient On-Site Parking:
Enjoy stress-free commuting with plenty of free parking available across two building sites.
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📌 Accounts Admin Assistant - Transport (Melbourne)
🏢 NextGen HR
📍 Melbourne