Job Description
Support the Director | Multi-Site Café Operations | Part time
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About the Role
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We are looking for an experienced and highly organised Café Admin to support the Director across Chief & Co.
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This is primarily an administration and operational coordination role not a Café Manager position. You will work behind the scenes to keep our locations organised, ensure key tasks are completed and provide consistent follow-up across the business.
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Working closely with the Director, you will take ownership of day-to-day operational administration across our locations. This role suits someone who thrives in a fast-paced environment, works independently and takes pride in getting things done properly and on time.
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Key Responsibilities
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Prepare weekly staff rosters across all locations
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Review timesheets, leave requests and shift coverage
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Coordinate recruitment, onboarding and staff training
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Monitor completion of training and follow up where further support is required
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Support café teams and 2ICs with administrative and operational requirements
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Manage supplier ordering across all locations
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Monitor stock levels, packaging and upcoming requirements
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Oversee the completion of opening, closing, cleaning and operational checklists
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Maintain staff records, operational documents and internal systems
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Follow up outstanding tasks and ensure deadlines are met
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Identify operational issues and present practical solutions to the Director
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Assist with implementing and improving systems and processes across the business
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Provide regular operational updates to the Director
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About You
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We are looking for someone who can work independently, take ownership and keep the administrative side of the business moving.
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You will ideally have:
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Previous café, hospitality or multi-site administration experience
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Experience with rostering, timesheets, stock control and supplier ordering
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Excellent organisation, administration and follow-up skills
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A proactive, reliable and solutions-focused approach
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Strong written and verbal communication skills
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Confidence using rostering, POS and delivery-management systems
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The ability to manage multiple priorities without constant supervision
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A current Food Safety Supervisor Certificate is preferred
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Benefits
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Part-time position with flexibility
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A key administrative role supporting the Director
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Genuine ownership over operational coordination and follow-up
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Direct access to supportive and involved business owners
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The opportunity to improve systems and influence the next stage of the business
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A fast-moving environment where initiative, reliability and strong performance are recognised
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If you have strong hospitality administration experience, are highly organised and take pride in keeping operations on track, we would love to hear from you.

📌 Cafe Admin Support (Sydney)
🏢 Chief n
📍 Sydney