Location:
Melbourne, Victoria
Employment Type:
Permanent Part Time(22 hours per week, ********* hours, Mon-Thurs)
Reports To:
Community Living Manager
Olivet Care is a trusted, values-driven not-for-profit organisation dedicated to providing high-quality aged care and community services. We are seeking an
Admissions Officer
to join our team and support the smooth and productive admission of new residents into residential aged care.
This role is ideal for an organised and detail-focused administrator who enjoys working with people, managing documentation and supporting processes that make a meaningful difference to residents and their families.
About the Role
As our
Admissions Officer
, you will provide essential administrative support throughout the
residential aged care admissions process
, ensuring documentation, resident information and records are accurate, complete and maintained in a timely manner.
You will work closely with internal teams, residents and families, as well as external stakeholders such as hospitals and healthcare providers. You will also support compliance activities, record management, audits and general administration across the organisation.
This is a varied role where your attention to detail, organisation and ability to manage competing priorities will be highly valued.
Key Responsibilities
Admissions Administration
Prepare Residential Care Agreements from completed admission documentation
Monitor and manage the Admissions email account
Scan and maintain admission documentation in relevant systems and folders




Maintain the HELF register and assist with six-monthly monitoring of HELF services
Maintain the Resident Movement database
Maintain accurate resident room lists
Enter and update new resident information in eCase
Ensure resident records and admission documentation are accurate and up to date
Records, Compliance & Administration
Maintain and archive records within your areas of responsibility
Support audits, reviews and compliance-related activities
Complete data entry, filing and document management
Follow organisational policies, procedures and Standard Operating Procedures
Provide project and general administrative support to the broader team
Provide backup support for designated administrative tasks when required
About You
You're an organised, reliable and detail-oriented administrator who takes pride in getting things right. You enjoy working in a busy environment, can manage competing priorities and understand the importance of confidentiality when working with resident information.
You will also have a qualified and compassionate approach when communicating with residents, families, colleagues and external stakeholders.
Previous experience in
office administration




Strong written and verbal communication skills
Excellent attention to detail and record-keeping skills
Strong planning and organisational skills
Ability to prioritise and manage multiple tasks and deadlines
Proficiency in Microsoft Office, particularly
Word, Excel and Outlook
Ability to maintain confidentiality and respect privacy
Ability to build positive and productive relationships with a range of stakeholders
COVID-19 vaccination in accordance with organisational requirements
Certificate in Office Administration or a related qualification
Experience in aged care, healthcare, community services or a similar environment
Experience working with electronic records or client/resident management systems
Why Join Olivet Care?
Join a
values-driven not-for-profit organisation
focused on resident wellbeing
Work in a supportive and collaborative team environment
Make a meaningful contribution to the admission and experience of new residents
Opportunity to develop your administration and aged care sector experience
Salary packaging of up to
$15,900
, plus an optional Meals and Entertainment Card of up to
$2,650 per annum
Novated leasing options
On-site car parking
Employee Assistance Program (EAP)
At Olivet Care, our work is guided by our values of
Compassion, Kindness, Respect and Responsibility
. We are committed to creating an environment where our residents, families and employees are treated with dignity and care.
#J-*****-Ljbffr

📌 Admissions Officer (Melbourne)
🏢 Olivet Care
📍 Melbourne