We're Hiring | Executive Assistant to Managing Director
?Location:Mumbai
We are looking for ahighly organized, tech-savvy, and proactive Executive Assistantto support theManaging Director.
This role goes beyond traditional administrative support and requires someone who canbring structure, leverage digital tools (including AI), and contribute to strategic workflows.
Role Overview
As an Executive Assistant to the Managing Director, you will act as akey enabler to leadership, ensuring seamless day-to-day operations while also supporting onpresentations, reviews, and strategic initiatives.
You will be expected to bringefficiency, discretion, and strong execution skills.
Key Responsibilities
1. Executive & Calendar Management
Manage the MD'scalendar, scheduling, and prioritization of meetings.
Coordinate internal and external meetings, ensuringagenda readiness and follow-ups.
Handletravel planning, itineraries, and logistics.
2. Communication & Coordination
Act as apoint of coordinationbetween the MD and internal/external stakeholders.
Draft and manageprofessional communication, emails, and documents.
Ensure smoothoffice-level coordination and administrative support.
3. Meetings & Reviews
Prepare and circulateMinutes of Meeting (MoMs)with clear action items.
Support in organizing and trackingQBRs (Quarterly Business Reviews) and MBRs (Monthly Business Reviews).
Follow up on key deliverables and ensuretimely closure of action points.
4. Presentation & Data Management
Build high-qualitypresentation decks (PowerPoint/Canva)for leadership meetings.




Work extensively onExcel for data tracking, dashboards, and reports.
Compile data and insights to supportdecision-making and reviews.
5. Tech & AI Enablement
LeverageAI tools and digital platformsto improve productivity, documentation, and reporting.
Bring innew-age tools and automation ideasto streamline workflows.
6. Strategic & Operational Support
Assist the MD onstrategic initiatives, special projects, and business priorities.
Providestructured inputs, research, and coordination supporton key tasks.
Maintain confidentiality and handle sensitive information with discretion.
What We're Looking For
4-6 years of experienceas an Executive Assistant or in a similar role supporting senior leadership.
Strong proficiency inMicrosoft Office (Excel, PowerPoint, Outlook).
Hands-on experience withpresentation tools like Canva.
Familiarity withAI tools (ChatGPT, Perplexity, Gemini, etc.)will be a strong advantage.
Excellentcommunication, coordination, and stakeholder management skills.
Strongorganizational ability and attention to detail.
Ability tomultitask, prioritize, and work in a fast-paced environment.
What Makes You a Outstanding Fit
You arestructured, proactive, and solution-oriented.
You bring adigital-first mindsetand enjoy using tools to improve efficiency.
You can balanceexecution with strategic thinking.
You arereliable, discreet, and detail-focused.
Interested?
?
If this role aligns with your experience,drop your CV atwith the subject line:
"Application - Executive Assistant to MD"

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