We are looking for an organised and reliable Accounts & Administration Coordinator to join our Melbourne team, providing day-to-day support to our Company Accountant and the wider business.
This is a varied, hands-on role combining accounts support with general business administration. It would suit someone who enjoys working across different areas of a business, takes pride in accuracy and organisation, and is happy to get involved wherever support is needed.
You do not need to be a qualified accountant. However, you should have previous experience in an accounts, bookkeeping or administration workplace, be confident working with numbers and have strong attention to detail.
The Role
Processing sales and purchase orders
Assisting with customer and supplier account queries, including resolving invoice discrepancies and outstanding accounts
Assisting with accounts payable and accounts receivable reconciliations
Processing supplier payments and staff reimbursements
Performing data entry and general accounts administration
Setting up new employees within company systems
Monitoring staff timesheets and preparing documentation to support payroll processing
Maintaining accurate inventory, supplier and customer account records
Assisting with month-end preparation and reporting
Supporting the warehouse team with delivery and freight-related paperwork
Maintaining financial and administrative records and documentation
Providing general administrative support across the wider business
Assisting with ad hoc projects and reporting as required
About You
Previous experience in an accounts, bookkeeping or administration role




Experience with accounts payable and/or accounts receivable
Solid numerical accuracy and attention to detail
Good Microsoft Excel and general computer skills
Experience using accounting or ERP software
Strong organisational and time-management skills
The ability to manage multiple priorities and meet deadlines
Good written and verbal communication skills
A practical, hands-on approach and willingness to assist across different areas of the business
The ability to work both independently and as part of a team
Experience within a wholesale, importing, distribution or consumer products business would be advantageous, but is not essential.
About Us
We are an established and growing Australian business supplying products across Australia, Recent Zealand and international markets.
Our products are sold through some of Australia's largest retail and trade networks, and we work with a broad range of suppliers, customers and business partners.
With our Melbourne operations continuing to grow, this is an opportunity to join a practical, fast-moving business where you will have exposure to a wide range of accounting and administrative functions.
What We Offer
Based at our Dandenong South office
Varied role with exposure to multiple areas of the business
Supportive team environment
Opportunity to develop your accounts and administration experience
Stable and growing Australian business
Applicants must have unrestricted working rights in Australia.
Stefani Australasia is an equal opportunity employer; we welcome applicants from all backgrounds.
#J-*****-Ljbffr

📌 Accounts & Administration Coordinator (Melbourne)
🏢 Stefani Australasia
📍 Melbourne