Relocation Project Manager – Fixed-Term Contract
Astec Equipment Services
Ballarat, Victoria
Fixed-term contract | Short-term project
About the project
Astec Equipment Services is relocating its entire operation from
Redan to Wendouree
and we are seeking an experienced
Project Manager
to take responsibility for planning and delivering the relocation from start to finish.
Astec is an established Ballarat business employing approximately
25 people
and providing assistive technology, mobility equipment, equipment servicing, customisation and related services to the disability, aged care, health and community sectors.
This is a genuine
end-to-end commercial relocation project
involving offices, workshop operations, stock, equipment, vehicles and staff.
About the role
Reporting directly to the General Manager, you will take ownership of the relocation project and coordinate all aspects of the move.
Your responsibilities will include:
Developing and managing a comprehensive relocation project plan and timetable
Identifying all activities, dependencies, risks and critical deadlines
Coordinating the preparation and fit-out of the new premises
Liaising with landlords, contractors, trades, suppliers and service providers
Coordinating IT, telecommunications, internet, security, utilities and other essential services
Planning the movement of office furniture, workshop equipment, stock and specialist equipment
Coordinating removalists, transport providers and specialist equipment movers
Planning the relocation of vehicles and trailers
Managing staff communication and involvement throughout the project
Developing an appropriate packing, labelling, inventory and relocation system
Ensuring business-critical equipment and stock are prioritised




Managing the relocation budget and obtaining and assessing quotations
Identifying and managing WHS and operational risks
Developing contingency plans to minimise disruption to customers and operations
Coordinating the actual move, including the move weekend if required
Ensuring the new premises are fully operational before staff return
Managing post-move issues and completing the project close-out
The successful applicant will be expected to
actively manage and drive the project
, rather than simply provide advice.
About you
We are looking for an experienced Project Manager who can demonstrate:
Proven experience managing
commercial/business relocations
Strong project planning and organisational skills
Experience coordinating multiple contractors and suppliers
Excellent communication and stakeholder-management skills
Strong attention to detail
The ability to manage budgets, quotations, schedules and deadlines
Practical problem-solving skills and the ability to anticipate issues before they occur
The confidence to take ownership and make things happen
Experience with office, warehouse, workshop, manufacturing or similar commercial environments would be highly regarded
Experience coordinating the relocation of
workshop equipment, machinery, stock or specialist equipment
would be particularly advantageous.




This is not a desk-only project
The successful person will need to be comfortable getting involved in the detail.
You will be required to walk through both premises, understand how Astec operates, determine what needs to move, what needs to be disconnected/reconnected, what needs to be replaced or upgraded, and then coordinate the people and resources required to make it happen.
You will be the
central point of coordination for the relocation
.
Contract
This is a
short-term project-based contract
, with the anticipated engagement being approximately
3-6 months
, depending on the agreed relocation timetable and scope.
The exact working arrangement can be negotiated with the successful applicant and may suit an experienced Project Manager seeking a defined project assignment.
We are open to discussing:
Full-time project engagement
Part-time/flexible engagement during the planning phase
A combination of on-site and remote work
Fixed-term employment or contractor arrangements
Remuneration will be negotiated based on experience and the proposed engagement structure.
Location
Ballarat, Victoria
Regular attendance at both the existing and new Astec premises will be required, particularly as the project progresses.
Why join this project?
This is an chance to take genuine ownership of a defined and important project for an established Ballarat business.
You will have the autonomy to develop the relocation strategy, engage the necessary resources and coordinate the project through to successful completion.
If you are an experienced Project Manager who enjoys
making complicated projects happen
, we would like to hear from you.
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📌 Relocation Project Manager – Fixed-Term Contract (Ballarat)
🏢 Astec Equipment Services
📍 Ballarat