Job Description
As an Operations Administrator, you will provide vital support to the Operations Manager in the smooth running of day-to-day operations. This role covers administration, compliance, rostering, financial tracking, and resource coordination across multiple projects and sites. It's a dynamic position suited to someone who thrives on organisation, problem-solving, and working across a range of operational tasks.
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Key responsibilities
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Support the Operations Manager with operational planning, budgets, and reporting.
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Manage client invoicing, project-related payables and receivables, and cost allocation.
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Review and validate employee, contractor and supplier payments and supporting documentation prior to processing.
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Prepare project documentation (SWMS, SDS, policies, compliance portals such as Procore, Hammertech).
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Manage onboarding and offboarding of employees, subcontractors, and suppliers.
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Assist Area Managers with day-to-day operations, project resource coordination, and compliance checks.
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Conduct operational audits, ensure compliance with internal processes , legislations.
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Assist with project financial monitoring, KPI reviews, and cost-saving opportunities.
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Build solid working relationships with clients, supervisors, staff, and suppliers.
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About you
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Relevant Certificate, Diploma, Associate Degree,



or equivalent experience in Finance, Accounting, Business Administration, or a related field.
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Proficient in Xero, including payroll, invoicing, and reporting.
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Experience in project cost tracking and reporting.
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Proficiency in Microsoft Office, particularly Excel, with strong computer literacy.
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High numeracy skills, commercial acumen, and analytical thinking.
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Excellent time management, organisation, and ability to prioritise tasks.
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Strong initiative with problem-solving and multitasking abilities.
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Exceptional written and verbal communication skills.
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Ability to work independently and as part of a team, developing relationships with a wide range of stakeholders.
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Driver's licence and valid White Card (QLD).
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About us
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A well-established and growing provider of contract cleaning and construction finishing services. The organisation is known for its strong client relationships, commitment to safety and compliance, and a culture that values teamwork, integrity, and continuous improvement.
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Competitive salary package.
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Stable, full-time role with long-term career development potential.
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A supportive, collaborative team culture.
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Hands-on involvement in varied operational functions, offering real job satisfaction.
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📌 Operations Administrator (Queensland)
🏢 Rhino Construction
📍 Queensland