Administrator & Compliance Coordinator
Tottenham, Melbourne VIC
Circa $40 - $50 per hour + Super (dependent on experience)
Immediate Start | Temp-to-Perm Opportunity
Join a well-established small business supporting some of Victoria's largest construction, rail and infrastructure projects. An exciting opportunity exists for an experienced
Administrator & Compliance Coordinator
to join a well-established small business servicing major Tier 1 construction, civil and infrastructure projects across Victoria.
This is a highly varied role that combines compliance coordination, project administration and operational support. We are specifically seeking candidates with previous compliance experience within the
construction, civil, infrastructure, utilities or related sectors
who understand contractor onboarding, site inductions and the importance of maintaining accurate compliance records across multiple projects.
With an immediate requirement and the potential for a long-term permanent opportunity, this role would suit someone who enjoys taking ownership, thrives in a fast-paced environment and is looking to join a business where their contribution is genuinely valued.
About the Role
Based full-time in the office in
Tottenham
, you'll report directly to the Office Manager and become a key member of a collaborative team. This is an office-based position offering flexible working hours, with start times available from
7:00am onwards
.
Compliance & Site Coordination
Manage employee, contractor, vehicle and asset inductions across client and project portals
Upload and maintain compliance documentation for major project sites
Coordinate site access requirements for staff, contractors,



vehicles and equipment
Schedule staff inductions and risk assessments
Maintain staff qualifications, licences, training records and compliance registers
Monitor compliance registers and ensure documentation remains current
Manage vehicle and asset servicing registers and communicate upcoming servicing requirements
Prepare vehicles and assets for site induction requirements
Support plant, vehicle and equipment compliance activities
Administration & Operations Support
Act as a first point of contact for customer and contractor enquiries
Coordinate on-hire, off-hire, relocation and servicing requests
Manage purchase orders and quote requests
Liaise with operations and warehouse teams to ensure assets are prepared for delivery and return
Maintain accurate records within internal CRM and administration systems
Provide general administrative support across multiple business divisions
Assist with a variety of ad hoc projects and support tasks as required
Reporting & Documentation
Maintain company compliance and operational registers
Assist with waste and water servicing data entry
Complete monthly sustainability and social procurement reporting
Submit documentation and log sheets to relevant authorities
Maintain testing and tagging records,



risk assessments and servicing schedules
Track on-hire and off-hire assets and maintain accurate asset registers
About You
To be successful in this role, you will have:
Previous experience in Administration, Compliance Coordination, Project Administration or Construction Administration
Demonstrated compliance experience within the construction, civil, infrastructure, utilities or related industries
Experience managing contractor onboarding, inductions, compliance documentation and site access requirements
Exposure to Tier 1 construction, civil, infrastructure, utilities or rail projects
Solid understanding of contractor management processes and compliance requirements
Excellent organisational skills and attention to detail
Proven ability to manage multiple priorities and deadlines
Strong communication and stakeholder management skills
Intermediate Microsoft Office skills, particularly Excel
Experience using compliance and induction platforms such as
Damstra, IdeaGen, 3DS / 3D Safety, Chekrite, HammerTech, Rover or similar systems.
What's on Offer?
Immediate start available
Circa $40 - $50 per hour + Super (dependent on experience)
Opportunity to transition into a permanent position
Full-time office-based role in Tottenham
Flexible working hours with start times from 7:00am onwards
Stable business supporting major Victorian infrastructure and construction projects
Variety across compliance, administration and operations
Onsite and street parking available
Casual, down-to-earth workplace culture
Supportive leadership team and excellent team morale
#J-*****-Ljbffr

📌 Administrator & Compliance Coordinator (Melbourne)
🏢 Sharp & Carter
📍 Melbourne