Reporting to the Supply Chain Manager, you'll be the day-to-day point of contact for suppliers from the moment an order is raised until goods are ready to ship — placing purchase orders in Pronto, holding suppliers accountable to agreed quantities, prices and ship dates, and keeping the open order book accurate and current. Working closely with the Shipping & Accounts Payable Coordinator, you'll co-lead the Shipping Dates & Commitment (SD&C;) meeting. You'll also coordinate quality assurance and product compliance for every order — booking pre-shipment inspections, checking products against CWM's standards and mandatory Australian requirements, and maintaining SKU, cost and compliance data in Pronto.
Key responsibilities
Raise and key purchase orders into Pronto accurately and within agreed timeframes, for both domestic import and export (triangle trade) shipments
Obtain supplier order confirmations and reconcile them against the purchase order, keeping quantities, prices and ETDs current
Maintain the open order book as a reliable, single source of truth on order status, quantities and dates
Act as the day-to-day point of contact for suppliers, resolving routine queries and escalating issues promptly
Co-lead the Shipping Dates & Commitment (SD&C;) meeting and own the SD&C; tracker
Coordinate the QA process for orders placed - booking pre-shipment inspections, recording results, and escalating failed or conditional inspections
Check products against CWM's required standards,



including mandatory Australian Standards, labelling and country-of-origin requirements, and maintain the compliance documentation register
Maintain SKU and product master data and supplier cost prices in Pronto, protecting the integrity of downstream costing and reporting
Produce regular purchasing and inventory reports for the Supply Chain and Management teams
About you
Minimum 12 months' experience in a purchasing, supply chain, logistics or administrative support role; or a recent graduate with a relevant qualification and strong administrative aptitude
Certificate, diploma or degree in Business, Supply Chain, Commerce or a related discipline an advantage
Excellent attention to detail and accuracy, particularly in data entry
Robust written and verbal communication skills, including confidence communicating with overseas suppliers
Sound Microsoft Excel skills (formulas, sorting and filtering; pivot tables an advantage) and Microsoft Word
Confident learning new systems. Experience with an ERP system - ideally Pronto - is an advantage; training will be provided
A proactive, solutions-focused approach to troubleshooting, with the judgement and willingness to escalation promptly
Comfortable working with numbers, dates and structured data
What We Offer
Structured Induction & Handover, Supportive Team Culture, Career Development Opportunities, On-Site Parking.
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📌 Purchasing Officer (Melbourne)
🏢 seek.com.au
📍 Melbourne