Accounts Administrator – 12 Month Fixed-Term Contract
hsy is one of Australia's leading automotive parts distributors, trusted by workshops, dealerships, and automotive professionals nationwide. Known for our quality, reliability, and expert knowledge, we pride ourselves on fast delivery, strong partnerships, and outstanding customer service.
At hsy, people are our most important part. Our culture is built on our CRISTA values — Customer Focused, Respect, Innovation, Safety, Trust, and Accountability — and we are committed to creating a workplace where our people can grow and succeed.
We are looking for an organised and detail-oriented
Accounts Administrator
to join our Finance team on a
part-time, 12-month fixed-term contract, working four days per week
.
ABOUT THE ROLE
This is a hands-on administrative role supporting the day-to-day operations of our Finance team.
As our Accounts Administrator, you'll help keep things running smoothly behind the scenes by assisting with invoice processing, maintaining finance records, responding to general enquiries and providing administrative support across the team.
You'll also be a key point of contact for incoming phone calls, including enquiries from our sites and customers, ensuring they are handled professionally or directed to the appropriate person.
This role would suit someone who is highly organised, comfortable working with numbers and systems, and enjoys getting the details right. You don't need to be an accountant- we're looking for someone reliable, proactive and confident managing a varied administrative workload.
Key Responsibilities
Processing and entering invoices, credits and other financial documentation




Assisting with accounts payable and accounts receivable administration
Matching invoices with purchase orders, receipts, approvals and supporting documentation
Maintaining accurate customer and supplier records
Assisting with customer and supplier account enquiries
Answering incoming phone calls and responding to site and customer enquiries
Directing calls and enquiries to the appropriate team member when required
Monitoring shared Finance inboxes and responding to or directing enquiries
Assisting with customer statement distribution and supplier statement administration
Maintaining accurate electronic records, filing and documentation
Assisting with data entry, reporting and spreadsheet maintenance
Supporting the Finance team with month-end administrative requirements
Assisting with audit and compliance documentation when required
Providing general administrative support to the Finance team
Supporting other ad hoc Finance tasks as required
WHAT YOU'LL BRING
We're looking for someone who is dependable, organised and comfortable working in a busy environment.
Ideally, you'll have:
Previous administration experience, ideally within an accounts or finance workplace
Strong attention to detail and a high level of accuracy
Good organisational and time management skills
Confidence answering phone calls and responding to customer and internal enquiries




Strong written and verbal communication skills
Confidence using Microsoft Office, particularly Outlook
Strong Excel skills, including confidence working with spreadsheets, formulas, data entry and maintaining accurate financial records
Experience using accounting, finance or ERP systems would be advantageous
The ability to manage competing priorities and follow tasks through to completion
A proactive attitude and willingness to support the wider team
The ability to handle financial and business information with discretion
Experience with
Dynamics 365 Business Central
would be highly regarded but is not essential.
WHY JOIN US?
We believe in looking after our team just as much as we look after our customers. That's why we offer perks that actually matter:
A part time role working four days per week
Daily provided lunches and a purchased lunch every Friday
Tailored learning and development opportunities
Wellness Days: two paid days off each year just for you
Employee Assistance Program and Mental Health First Aid Officers
A supportive environment where you'll be respected, heard and backed to succeed
This is a
12-month fixed-term opportunity
and a great chance to gain hands‐on experience within a busy Finance function while becoming part of the wider hsy team.
At
hsy
, we celebrate our differences and welcome applicants from all walks of life. We're proud to be an equal opportunity employer and value the unique contributions each team member brings to the table.
Applicants must have full Australian working rights. Applications are assessed as they're received, so don't wait!
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📌 Accounts Administrator – 12 Month Fixed-Term Contract (Melbourne)
🏢 hsy Autoparts
📍 Melbourne