Eastern Underground Pty Ltd – Kinglake VIC
Eastern Underground is seeking an experienced, proactive
Project Administrator
to join our team on a permanent part-time basis. Playing a vital role in supporting the successful delivery of projects across Victoria, you will provide high-level administrative support to ensure efficient daily operations and seamless project execution.
This position is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and enjoys a diverse range of responsibilities.
Key Responsibilities
Administrative & Management Support:
Provide direct administrative assistance to the Project Manager and HSEQ Manager, including reporting, data entry, and record management.
Document Control:
Manage project correspondence, filing, and site documentation maintenance using OneDrive and SharePoint.
Quality & Compliance:
Assist with quality documentation to ensure all project records are accurately maintained, up to date, and compliant.
Stakeholder Coordination:
Coordinate daily administrative activities involving subcontractors, suppliers, and external trades.
Client & Contractual Support:




Assist with customer liaison and contractual obligations, including certification requirements and project documentation.
Pipeline Support:
Set up new job leads and prepare project files for team follow-up.
About You
Relevant Experience:
Background in a Project Administration (or similar) role, ideally supporting construction, civil, or infrastructure operations.
Technical Skills:
Intermediate proficiency in Microsoft Word and Excel, with solid data entry, reporting, and cloud filing (OneDrive/SharePoint) capabilities.
Organizational Skills:
Excellent time management with a proven ability to prioritize tasks effectively in a fast-paced environment.
Attention to Detail:
Meticulous approach to documentation accuracy and record management.
Communication:
Strong written and verbal communication skills across internal teams, clients, and external trades.
Work Style:
Ability to work autonomously while collaborating effectively within a broader project team.
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📌 Project Administrator (Victoria)
🏢 Eastern Underground
📍 Victoria