Job Description
Minimum 5 Years living in Australia (Police Check Requirement)
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The Site Manager Assistant is in charge of handling organisational and clerical support tasks. The role involves managing office operations, coordinating cleaning staff activities, maintaining compliance with health and safety procedures, and ensuring all site operations run smoothly.
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Key responsibilities
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Handle incoming calls and other communications
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Manage filing system and record information as needed
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Update paperwork, maintain documents and word processing
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Perform general office clerk duties and errands
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Maintain supply inventory and office equipment
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Create, maintain, and enter information into databases
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Complete weekly inspections and audits of cleaners' rooms, ensuring chemicals are properly stored, Safety Data Sheets are current, and electrical equipment is tested and tagged
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Track consumption of cleaning supplies, washroom consumables, stationery, chemicals, uniforms and other consumables; submit orders weekly by Monday midday
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Keep stock of uniforms and provide them to new cleaners
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Arrange interviews for potential cleaners and gather all required documentation for starter packs and access pass applications
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Keep toolboxes and induction books updated; train recent staff on cleaning and OHSE procedures
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Maintain updated register of all electrical equipment; conduct weekly checks and request repairs as necessary
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Daily check deputy system and approve shifts of all cleaners
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Report any incidents or problems following Administration rules and templates
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Ensure cleaners follow all cleaning procedures including colour code to avoid cross contamination
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Conduct full inspections of the building twice a week and provide feedback to management
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Ensure all cleaners are inducted before starting work and have signed all required documentation
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Assist the Dimeo team and Contract Manager when needed
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About you
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Know all the scope of works at APH
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Understand all cleaners' duties and responsibilities
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Know all the hours and shifts
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Ability to report on time any incident or problems
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Ability to ensure machines are in perfect conditions and report any machine faults
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Ability to manage people skills with all team members
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Treat everyone equally and fairly
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Be respectful with staff, client and colleagues

📌 Site Manager - Office Assistant (Canberra)
🏢 Dimeo
📍 Canberra