MAYDAY Recruitment is proud to be partnering with a highly respected membership-based organisation to recruit an experienced Executive Assistant to support the CEO on an immediate, short-term basis.
The Role
Working closely with the CEO, you will provide high-level executive and administrative support, ensuring the smooth coordination of the CEO's office and key stakeholder activities.
Key responsibilities will include:
Providing high-level, confidential EA support to the CEO
Complex diary and meeting management, including coordinating competing priorities
Preparing meeting agendas, papers, briefings and correspondence
Supporting Board and governance meetings, including minute taking and accurately recording decisions and actions
Circulating meeting minutes and action points and following up outstanding actions
Acting as a key point of contact for the CEO's office
Supporting the preparation and coordination of reports and Board papers
Assisting with events, conferences and key organisational meetings
Managing confidential information with a high level of discretion and judgement
About You




We are looking for an experienced Executive Assistant who is confident supporting a senior executive and comfortable working within a governance-focused environment.
You will ideally bring:
Demonstrated experience in a senior EA / Executive Assistant role supporting a CEO, Executive or senior leadership team
Strong Board and governance support experience, including minute taking and action tracking
Excellent written and verbal communication skills
Exceptional attention to detail and organisational skills
The ability to manage multiple priorities and deadlines in a fast-paced environment
Strong judgement and discretion when handling confidential information
Excellent Microsoft Office skills, particularly Outlook, Word, PowerPoint and Teams
Board support experience is essential for this position, particularly demonstrated experience taking accurate minutes and ensuring actions are clearly documented, circulated and followed up.
The Opportunity
6-week temporary contract
Immediate start
Chance to work closely with a senior executive within a well-established membership organisation
High-level, varied EA responsibilities
Competitive hourly rate based on experience
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📌 Executive Assistant To Ceo (Melbourne)
🏢 Mayday Recruitment
📍 Melbourne