Job Description
We're an established Australian workforce solutions provider supporting public and private healthcare services across Australia.
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We're privately owned, founder-led and ambitious. The business is focused on strengthening systems and leadership capability, maintaining high service standards and delivering a number of significant growth initiatives.
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Our identity will be shared with shortlisted candidates.
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Not your typical EA role
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We are looking for an exceptional Senior Executive Assistant who can bring structure, rhythm and follow-through to a rapid-moving executive environment.
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This role is less about managing a calendar and more about making sure the right things get done.
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You will act as the air-traffic controller for executive priorities — helping the CEO stay focused and informed while ensuring important decisions, commitments and initiatives keep moving.
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The role exists to bring structure and follow-through to competing priorities, freeing up the CEO to focus on the work that has the greatest impact.
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What this role is
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Create structure and rhythm around competing priorities
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Turn meetings, discussions and rough ideas into clear actions, owners and deadlines
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Close loops and ensure commitments are followed through
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Protect the CEO's time and attention by filtering noise and surfacing what matters
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Keep senior leaders aligned on decisions, priorities and progress
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Identify risks, overlaps and conflicting priorities early
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Build practical systems that improve accountability and consistency
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Bring calm and clarity when the pace or pressure increases
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You will have the confidence to follow up senior leaders, challenge priorities respectfully and redirect activity when it is getting in the way of progress.
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What this role is not
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This is not a traditional EA role centred on diary management, travel and administration.
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Those responsibilities are part of the position, but they are not its purpose.
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We are looking for someone who anticipates what needs to happen, creates the structure around it and follows it through to an outcome.
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Key Responsibilities
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preparing agendas, executive briefs and pre-read material
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attending key meetings and capturing decisions, actions and owners
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maintaining a clear source of truth for priorities, commitments and risks
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following up actions and escalating early
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managing information flow across the executive and leadership team
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translating complex information into concise summaries
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triaging email and meeting requests
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improving meeting structure and protecting executive focus time
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maintaining records and systems so important information is easy to retrieve
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supporting selected priority projects
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managing diary and traditional EA requirements as needed.
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Preferred Experience
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You are to be an experienced senior EA, Executive Officer who has worked successfully in a high-pressure, fast-moving environment.
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You will be:
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highly organised and proactive
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calm and unflappable under pressure
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confident dealing with strong personalities and competing views
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comfortable respectfully challenging senior people
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an excellent listener and concise writer
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commercially aware and able to see the implications behind decisions
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Looking for someone with strong executive operations capability, sound judgement, discretion, high EQ and the confidence to operate with authority.
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What's on Offer
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Executive Leadership role reporting directly to the CEO
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Highly Competitive Executive renumeration
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Your application will include the following questions:
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Which of the following statements best describes your right to work in Australia?
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What's your expected annual base salary?
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How many years' experience do you have as an executive assistant?
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📌 Executive Assistant (Queensland)
🏢 Recognized
📍 Queensland