Formee Holdings is a Melbourne-headquartered multi-sector group building brands across education technology, education delivery, consumer services and related businesses. We operate with teams in Australia, the USA, the UK, Malaysia, China, India and other markets. Our brands include Formee Express, Formee Education, Tela Mela and support for SCEI / SCEI-HE as directed.
The Founder & Director works across commercial, education, property and stakeholder matters. He needs a high-trust Personal Assistant in Australia who keeps people, diary, communications and day-to-day operational detail moving calmly, discreetly and ahead of the curve.
About the role
This is a hands-on Personal Assistant role based in Melbourne. You will be the Director's right hand in Australia: managing stakeholders, emails and appointments; driving the Director to meetings in a company car; and looking after small company-related office and infrastructure needs.
The right person is organised, discreet, proactive and comfortable in a fast-moving, founder-led environment. You will work closely with the Director and with teams across Formee Holdings and related entities.
What you will do
Be the first point of contact for the Director's Australian stakeholders (teams, partners, advisors, suppliers and commercial contacts)
Coordinate communications across Formee Holdings, Formee Express, Formee Education, Tela Mela, SCEI / SCEI-HE and related entities as directed
Prepare briefing notes, talking points and clear follow-up actions after meetings
Track open actions and chase responses so nothing drops
2. Email and communications
Monitor, triage and prioritise the Director's inbox (and authorised shared mailboxes)
Draft professional emails in the Director's voice for his review and approval
Handle confidential correspondence with absolute discretion
Keep emails, attachments and related files organised and easy to retrieve
3. Diary and appointments




Own the Director's calendar - schedule, reschedule and protect focus time
Coordinate meetings across Australian and international time zones
Ensure papers, agendas and documents are ready before every appointment
Take accurate notes and circulate action lists promptly
Arrange flights, hotels and transfers when appointments require travel
4. Driving and in-person support
Hold a current full Australian driver's licence (essential)
Drive the Director to and from appointments in a company vehicle
Plan routes, parking and timing so the Director arrives on time
Keep the company car clean, fuelled and service/booking records in order
Provide discreet on-the-day support at meetings and events as required
5. Office, facilities and light infrastructure
Coordinate day-to-day office and facilities needs (vendors, cleaners, supplies, access, minor repairs)
Liaise with building management, IT and suppliers on phones, internet, printers, keys, access cards and equipment
Track and elevate building, parking, utilities and vendor issues until resolved
Support printing, signing packs, courier, scanning and return of originals
Help with light project admin linked to the Director's priorities (property, education, corporate and travel packs)
6. Travel, visas and logistics
Arrange domestic and international travel, accommodation and itineraries
Support visa, ESTA and related travel documents for the Director and family when directed
7. Documents and confidentiality
Prepare, format and proofread letters, proposals,



briefing packs and presentations
Manage confidential files, contracts and Director-related records
Coordinate signature requests and document version control
Conduct light research and prepare short briefings for decisions
What success looks like
The Director's diary and inbox are under control every day
Stakeholders receive timely, professional responses
Appointments run on time - papers ready, transport arranged
Small office and infrastructure issues are fixed without the Director chasing
Confidentiality is absolute; judgement stays sound under pressure
What you need
Proven experience as a Personal Assistant, Executive Assistant or similar (ideally supporting a Director or Founder)
Excellent written and spoken English, with confidence drafting professional emails
Strong calendar, inbox and stakeholder management skills
Current full Australian driver's licence and willingness to drive a company car (essential)
High discretion with confidential and commercially sensitive information
Proficient in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams); comfortable with Google Workspace
Proactive, calm under pressure, and able to prioritise without constant instruction
Right to work in Australia
Experience in education, EdTech, multi-entity groups or founder-led businesses
Experience coordinating travel, visas and multi-city diaries
Familiarity with Melbourne CBD / North Melbourne logistics and parking
Experience preparing meeting packs and board-style document sets
Based in Melbourne - primarily in office with the Director
Company car provided for business use linked to appointments and Director support
May include early starts, after-hours support and occasional interstate travel
Flexibility around the Director's diary and travel between Australia and overseas
#J-*****-Ljbffr

📌 Personal Assistant To The Director (Melbourne)
🏢 Formee Holdings
📍 Melbourne