Administration Officer | Fleet Maintenance
Exciting opportunity available – join our Fleet team and help keep our transport operations moving
Join DHL Supply Chain as an
Administration Officer
and become an integral part of our Asset Management team. In this role you'll support the day-to-day management of company fleet assets, vehicle maintenance activities, supplier relationships, and financial administration processes.
This is a fast-paced and varied role suited to a highly organised administrator who enjoys working with data, coordinating suppliers, and supporting transport operations.
About the role
Your responsibilities will include:
Processing asset-related accounts and invoices for the company vehicle fleet
Accurately entering detailed invoice and maintenance data into internal systems
Drawing, receipting, and managing purchase orders and invoices
Supporting supplier account reconciliations and other financial administration tasks
Administering vehicle maintenance contracts and service agreements
Scheduling and coordinating fleet repairs, servicing, and maintenance activities
Maintaining accurate fleet and asset records
Liaising with vehicle and maintenance suppliers to ensure timely service delivery
Building strong relationships with internal stakeholders and external service providers
Providing administrative support across the Asset Management team as required
Find your place at DHL Supply Chain
By joining DHL Supply Chain,



you are joining a company that offers limitless opportunities to grow. We're proud of our supportive work environment where employees are given the tools and training they need to learn, grow, and succeed.
We also offer:
A world-class training program to expand your skills and develop your career
Annual bonuses and merit reviews
Staff engagement activities, volunteering opportunities, and site events
Employee of the Month and Employee of the Year recognition programs
Access to Perkbox and discounts with many leading brands
What you'll bring
Previous administration experience, preferably within transport, fleet, logistics, maintenance, or asset management
Strong communication and relationship-building skills
Professional phone and email communication skills
High attention to detail and accuracy in data entry and invoice processing
Experience working with purchase orders and invoices
Intermediate to advanced Microsoft Excel skills
Solid organisational skills and the ability to manage multiple priorities
Confidence learning and using new systems
A proactive approach to problem solving
Ability to work independently and as part of a team
Experience within the transport industry will be highly regarded.
This is an exciting opportunity to join a global logistics leader and contribute to the success of our transport operations.
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📌 Administration Officer | Fleet Maintenance (Melbourne)
🏢 DHL Supply Chain
📍 Melbourne